Tender Title: Activity Book
Tender Reference Number: GEM/2025/B/6146594
Issuing Authority: Department of Panchayati Raj
Scope of Work and Objectives
The Activity Book tender aims to procure high-quality activity books designed for educational purposes. The primary objective is to enhance learning experiences among students through interactive content that fosters creativity and critical thinking skills. The successful bidder is expected to provide a minimum of one type of activity book that aligns with the educational goals set forth by the Department of Panchayati Raj.
Eligibility Criteria
To participate in this tender, bidders must fulfill specific eligibility requirements including, but not limited to:
- Being a registered entity in accordance with local laws and regulations.
- Demonstrating previous experience in supplying educational materials or similar products.
- Providing valid certificates that attest to the quality and standards of the products offered.
Technical Requirements
Bidders must adhere to the following technical requirements:
- Activity books should comprise a minimum of 80 pages with interactive designs.
- Content must be age-appropriate and relevant to the curriculum.
- Bidders should ensure that all materials are environmentally safe and compliant with relevant educational standards.
Financial Requirements
Submission of a financial bid outline is essential. Bidders will be required to provide detailed pricing information, including costs per unit, bulk purchase options, and any applicable discounts. All financial documents must be transparent and reflective of fair market value.
Document Submission Details
All required documents must be submitted via the designated tender portal. Bidders are encouraged to prepare digital versions of submitted documents in accepted file formats, including PDF. An organized submission will help facilitate the evaluation process.
Special Provisions
This tender includes provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative encourages participation from smaller businesses and acknowledges their contribution to local economies. Successful bids from qualified MSEs may also benefit from relaxed eligibility criteria or prioritized evaluation status.
Evaluation Process
Bids will undergo a detailed evaluation process, which will assess technical merits, financial viability, and compliance with specified requirements. All submitted proposals will be scored based on a matrix that weighs technical specifications and pricing.
Delivery Locations
The successful bidder will deliver activity books to designated educational institutions throughout the state, as specified in the contract following an award. The delivery must be timely to meet the academic calendar needs.
Contact Information
For inquiries regarding this tender, interested bidders are encouraged to reach out directly to the Department of Panchayati Raj through the official channels. All communications should be conducted in a professional manner as per guidelines established.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements for participating in this tender include being a legally registered entity with the appropriate certifications. Bidders must demonstrate experience in supplying educational materials or similar products. It is also crucial to present valid documentation to prove adherence to relevant quality standards and compliance with governmental regulations.
Bidders must provide various required certificates such as GST registration, business licenses, and any quality assurance certifications that verify compliance with educational material standards. These documents will be critical in assuring the Department of Panchayati Raj of the bidder’s credibility and ability to meet the technical specifications outlined in the tender.
All documents submitted as part of the tender must be in accepted document formats, primarily PDF. Other formats may include DOCX or image files for any illustrative materials. It is essential to ensure that all submissions are legible, appropriately formatted, and electronically signed where applicable.
The evaluation and selection process is based on a scoring matrix that assesses both technical specifications and pricing details. Bids will be evaluated on compliance with quality standards, fulfillment of technical requirements, financial transparency, and additional criteria that reflect the bidder’s experience and market practices.
MSEs participating in this tender stand to gain several benefits, such as a more favorable evaluation process, opportunities for priority consideration during the selection, and potential financial incentives. These provisions aim to foster a more inclusive procurement environment and support the growth of smaller businesses in the educational sector.
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