Tender Title: ESD Chairs
Tender Reference Number: GEM/2025/B/6146494
Issuing Authority/Department: Department of Panchayati Raj
The ESD Chairs tender is issued by the Department of Panchayati Raj, aiming to procure a total of 16 ESD Chairs. This tender encompasses the supply of high-quality ergonomic seating solutions designed to enhance the comfort and productivity of employees within various local government offices. The procurement of these chairs will significantly contribute to improving workplace ergonomics, promoting better posture, and enhancing overall employee wellness.
Scope of Work and Objectives
The primary objective of this tender is to source and deliver 16 ESD Chairs that meet specific technical and quality standards. The chosen supplier will be responsible for ensuring that the chairs are delivered in accordance with the required specifications and timelines, and to provide necessary documentation to validate adherence to quality and safety standards. This initiative aligns with the government’s commitment to fostering comfortable working environments for employees at the grassroots level.
Eligibility Criteria
To participate in this tender, bidders must possess an active and valid registration with appropriate authorities and must demonstrate their capability to supply ESD Chairs that comply with the technical specifications laid out in the tender document. Bidders must also provide evidence of previous experience in delivering similar products within public sector contracts.
Technical Requirements
The ESD Chairs must adhere to the following technical specifications:
- Ergonomic design for enhanced support
- Adjustable height settings
- Durable materials suitable for long-term usage
- Compliance with relevant quality and safety standards
Bidders are required to provide detailed information on the technical specifications of the chairs being proposed, including product samples or catalogues as part of their submission.
Financial Requirements
Bidders must submit competitive pricing as per the specifications defined in the tender documentation. The pricing must encompass all associated costs of delivery, installation, and after-sales support services. The payment terms will be outlined in the detailed contract after selection.
Document Submission Details
All bids must be submitted electronically via the appropriate portal by the stipulated date. It is essential for bidders to provide comprehensive documentation, including proposals, technical specifications, company profiles, and compliance certificates, in the required formats.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) with regards to procurement benefits. This initiative aims to encourage participation from smaller and local enterprises, fostering economic growth within the community.
Evaluation Process
Submissions will be evaluated based on predetermined criteria that encompass technical specifications, price evaluations, and compliance with eligibility requirements. The successful bidder must demonstrate the ability to meet the expected delivery timelines while maintaining high-quality standards.
Delivery Locations
The chairs will be delivered to specified locations as outlined by the Department of Panchayati Raj in their procurement guidelines. Bidders must ensure that all logistical arrangements for the timely delivery of the chairs are well-planned.
Contact Information
For further inquiries related to the tender, please refer to the official contact details provided in the tender document. All bidders are encouraged to review the requirements thoroughly and reach out for any clarifications needed before submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity recognized by appropriate authorities, and having the capacity to deliver ESD Chairs that adhere to set technical specifications. Bidders must demonstrate relevant past experience in similar projects and comply with any additional criteria stipulated in the tender documentation.
Bidders must provide certification that verifies their compliance with quality and safety standards applicable to furniture manufacturing. This includes certificates demonstrating adherence to ergonomic specifications and any other relevant industry standards that apply to ESD Chairs.
To register, bidders need to create an account on the designated e-procurement portal. After completing registration, bidders can access the tender documents, submit their proposals, and upload required documentation. It is crucial to ensure that all information is accurately filled in as per the guidelines set forth.
The payment terms will typically involve advance payment followed by milestone payments upon delivery and acceptance of chairs. The detailed payment structure will be established and communicated after the selection of the winning bidder, ensuring clear expectations on financial transactions related to the procurement.
Micro, Small, and Medium Enterprises will receive favorable consideration during the evaluation process of the ESD Chairs tender. Provisions for MSEs encourage participation, allowing them to contribute to local procurement and enhancing their business opportunities while fostering economic growth within the community.
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