Tender Title: Procurement of Sanitary Napkins Vending Machines

Reference Number: GEM/2025/B/6171053

Issuing Authority: Department of Panchayati Raj

The Department of Panchayati Raj is soliciting bids for the procurement of Sanitary Napkins Vending Machines. This initiative aims to promote women’s health and sanitation by making sanitary products readily accessible in local communities.

Scope of Work and Objectives

The primary objective of this tender is to acquire high-quality Sanitary Napkins Vending Machines with the functionality to dispense sanitary napkins effectively. The machines should be durable, user-friendly, and capable of serving various community locations, including schools, public offices, and health centers. The scope of work encompasses:

• Supply, installation, and maintenance of vending machines.
• Integration of cashless payment options to enhance usability.
• Ensuring machines are stocked regularly with sanitary napkins.

Eligibility Criteria

Bidders are required to meet specific eligibility criteria to participate in this tender. Interested parties must be registered entities and demonstrate the capacity to fulfill the outlined requirements, ensuring they possess relevant experience in the supply and maintenance of vending machines.

Technical Requirements

To ensure the quality and reliability of the machines:

• The Sanitary Napkins Vending Machines must be constructed from rust-resistant materials.
• They should be equipped with features such as digital displays, ease of access for users, and a capacity to hold a significant quantity of sanitary napkins.
• Compliance with safety and health regulations is mandatory.

Financial Requirements

Bidders must provide a detailed financial proposal that includes:

• Cost per machine, including installation and training for end-users.
• Maintenance costs for a prescribed period after installation.
• Proof of financial stability, such as bank statements or equivalent documents.

Document Submission Details

Bids must be submitted electronically through the prescribed platform. All required documents, including technical specifications, financial proposals, and eligibility evidence, should be provided in the specified formats as outlined in the tender documentation.

Special Provisions

The tender will favor bids from Micro, Small, and Medium Enterprises (MSEs), encouraging participation from startups and businesses committed to the 'Make in India' initiative. Such entities will receive specific benefits during the evaluation process.

Evaluation Process

Bids will undergo a thorough evaluation process based on technical and financial assessments. Key evaluation attributes will include:

• Compliance with technical specifications.
• Robustness of the financial proposal.
• Past performance and experience of the bidder in similar projects.

Delivery Locations

Successful bidders will be expected to deliver Sanitary Napkins Vending Machines across various designated locations, which will include rural and urban settings prioritized by the Department of Panchayati Raj.

Contact Information

For further inquiries, bidders are encouraged to contact the Department of Panchayati Raj through the communication channels listed in the tender announcement. It is crucial to ensure that all communications are clear and concise to facilitate a smooth bidding process.

In summary, this tender represents an excellent opportunity for qualified vendors to contribute to improving women's health and hygiene. The procurement of Sanitary Napkins Vending Machines aligns with the department's goals of supporting women's initiatives and enhancing accessibility to essential hygiene products.