Department of Space Tender by Indian Space Research Organization (GEM/2025/B/6130304)
Operation And Maintenance Of Other Machines And Plants - Complete System
Tender Timeline
Tender Title: Operation and Maintenance of Other Machines and Plants - Complete System
Tender Reference Number: GEM/2025/B/6130304
Issuing Authority/Department: Department of Space
The Department of Space invites tender submissions for the Operation and Maintenance of Other Machines and Plants - Complete System. This initiative seeks qualified vendors to provide comprehensive operation and maintenance services ensuring optimal performance and longevity of equipment and systems deployed by the department.
Scope of Work and Objectives
The scope of work entails executing maintenance programs, administering repairs, and managing day-to-day operations of various machines and plants. The objectives include:
- Ensuring uninterrupted operations of all equipment
- Minimizing downtime through proactive maintenance
- Compliance with established safety standards
- Achieving operational efficiencies and cost reductions
Eligibility Criteria
To qualify for participation in this tender, bidders must satisfy the following eligibility criteria:
- Must be a legally registered entity with substantial experience in the operation and maintenance of similar systems
- Financial health demonstration through relevant financial statements
- Possession of the necessary technical expertise and skilled personnel
Technical Requirements
Bidders are expected to meet comprehensive technical requirements, which include, but are not limited to:
- Experience with similar machines and plants
- Capability of implementing systematic maintenance programs
- Compliance with all safety and regulatory standards
Financial Requirements
Prospective vendors are required to display financial stability through documented evidence and may be asked to submit an Earnest Money Deposit (EMD). The financial bids will be evaluated based on market standards and historical data of services rendered.
Document Submission Details
Submissions should include the following documents:
- Company registration
- Relevant project experience
- Technical proposal outlining methodologies
- Financial bid as per the prescribed format
All documents must be submitted in the specified formats as outlined in the tender guidelines.
Special Provisions
The tender includes provisions for micro, small, and medium enterprises (MSEs) and startups. These entities are encouraged to participate through incentives that may include reduced financial requirements to enhance competition and promote local capacities.
Evaluation Process
The evaluation process will be rigorous and will consider:
- Technical proposal merit
- Cost-effectiveness of financial bids
- Compliance with submission requirements
Evaluators will seek to select the most capable bidder that aligns with the project’s objectives and quality standards.
Delivery Locations
The successful bidder will be mandated to deliver services to designated facilities managed by the Department of Space. Locations will be specified upon contract award.
Contact Information
For inquiries regarding this tender, bidders are encouraged to reach out via the official communication channels provided within the submission guidelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity, possessing experience in the operation and maintenance of similar machines, and demonstrating financial sustainability through well-documented financial statements. Vendors should have the requisite technical expertise and offer skilled personnel capable of handling the tasks outlined in the tender.
Vendors must provide copies of relevant certificates, including company registration, previous work experience in related fields, and any industry-specific certifications that demonstrate competence in operation and maintenance tasks. Compliance with quality standards and safety regulations is paramount.
The registration process involves submitting an online application through the designated e-procurement platform. Vendors must create an account, complete their profiles, and upload all required documents before the submission deadline. It is crucial to ensure that all information is accurate to avoid disqualification.
Tender documents must be submitted electronically through the e-procurement portal specified in the tender notification. Bidders should follow all instructions for digital file formats, ensuring that documents adhere to the accepted formats and size limitations to avoid issues during submission.
Significant benefits for MSEs and startups include easier access to participation through reduced financial thresholds and support within the evaluation process. These provisions aim to foster competition and enhance local production capacities, aligning with national development goals such as the ‘Make in India’ initiative.
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