Tender Title: Video Recorder for CCTV System (V2)

Reference Number: GEM/2025/B/6163609

Issuing Authority: Department of Panchayati Raj

Scope of Work and Objectives

The Video Recorder for CCTV System (V2) tender is initiated to procure state-of-the-art video recording systems for enhancing surveillance capabilities across various locations managed by the Department of Panchayati Raj. The primary objective is to ensure the security and safety of public areas through efficient monitoring and recording facilities. This project encompasses the supply, installation, and maintenance of the CCTV video recorders, ensuring optimal performance in different operational conditions.

Eligibility Criteria

Bidders must meet specific eligibility requirements to participate in this tender. Eligible bidders include registered entities with a strong track record in delivering CCTV systems and related services. Compliance with all regulatory frameworks and having the necessary certifications for audio-visual equipment will be essential. Companies with previous experience in handling similar projects are encouraged to submit their proposals.

Technical Requirements

The technical requirements for the video recorders include high-definition recording capabilities, sufficient storage capacity, and compatibility with existing CCTV systems. The equipment should provide real-time monitoring features, and meet industry standards for data protection and encryption. Additionally, bidders must demonstrate their understanding of the required interfaces, software solutions, and deployment procedures.

Financial Requirements

Interested parties are expected to present a clear financial proposal, inclusive of all costs associated with the procurement, installation, and support services. Each bidder must ensure that they can meet the project's budget constraints while delivering quality products and services.

Document Submission Details

Bidders are required to submit tender documents electronically via the designated portal. All proposals should detail the company's capabilities, relevant experience, and financial quotations. Additional documentation may include product specifications, manufacturer warranties, and prior project references.

Special Provisions

This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation and fostering innovation. Eligible businesses may benefit from relaxed eligibility criteria or financial assistance during the bidding process, aligning with government initiatives to promote local enterprises.

Evaluation Process

The evaluation of submissions will be conducted based on a set of defined criteria, focusing on technical merit, financial viability, and compliance with the stipulations outlined in the tender documentation. Bidders may be contacted for presentations or demonstrations as part of the evaluation process. A scoring system will determine the best-fit bidder to ensure high standards of quality and service delivery.

Delivery Locations

Equipment will be delivered to various sites as specified in the tender documentation, ensuring that the installation teams can successfully deploy the CCTV systems in designated areas throughout the jurisdiction of the Department of Panchayati Raj.

Contact Information

For further inquiries regarding this tender, interested parties are encouraged to refer to the official contact points provided in the tender documentation, helping to clarify any queries related to submission and technical specifications.