Tender Title: Invitation for Bids for Activity Book
Reference Number: GEM/2025/B/6150174
Issuing Authority: Department of Panchayati Raj
Scope of Work and Objectives
The primary objective of this tender is to procure Activity Books to enrich educational resources for local educational institutions. The Department of Panchayati Raj aims to enhance learning experiences for students by providing engaging and accessible activity materials that promote creativity and critical thinking. The total quantity expected for procurement is 350 units, which are intended for distribution to various educational bodies within the jurisdiction of the department.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities with a valid business license. This includes local manufacturers, suppliers, and distributors who can demonstrate experience in supplying educational materials. All bidders must comply with the relevant regulations of the Department of Panchayati Raj and must be able to provide documentation confirming eligibility.
Technical Requirements
Bidders are required to submit detailed technical specifications of the Activity Books, which should align with educational standards. The books must be suitable for various age groups, featuring interactive elements that foster student engagement. Materials must be of high quality, ensuring durability and usability in classroom settings.
Financial Requirements
Participants must provide a comprehensive financial proposal, including pricing for the total quantity of 350 Activity Books. Additionally, potential bidders must demonstrate their financial stability and ability to fulfill the financial obligations of the contract. Any applicable taxes must be clearly outlined in the proposal.
Document Submission Details
All bidders must submit their proposals electronically through the designated procurement portal. Submissions should include all requested documentation, including but not limited to technical specifications, financial proposals, and proofs of business registration. Late submissions may be disqualified from consideration.
Special Provisions
The procurement process encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. These entities are provided with certain advantages to promote inclusivity and local business growth within the educational materials sector.
Evaluation Process
The evaluation of proposals will be based on technical and financial merit, with a structured assessment framework ensuring fairness. Bids will be examined for compliance with the required specifications and the financial proposal that represents the best value for money.
Delivery Locations
The successful bidder will be required to deliver the Activity Books to specified educational institutions within the region designated by the Department of Panchayati Raj. The exact locations and conditions for delivery will be provided upon contract finalization.
Contact Information
For any inquiries regarding this tender, potential bidders are encouraged to refer to the procurement portal or contact the Department of Panchayati Raj directly through official channels made available on the tender announcement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, proof of experience in supplying educational materials, and compliance with the regulations set forth by the Department of Panchayati Raj. Bidders must provide necessary documentation to verify their status and capabilities.
Bidders must ensure that the Activity Books meet educational standards suitable for various age groups. They should include features that promote engagement and enhance learning experiences. Compliance with quality standards and provisions for durability are mandatory in the technical proposal.
Bid proposals must include technical specifications, financial assessments, and proof of business registration. Accepted document formats typically include PDF and Word documents, and all submissions should be made electronically through the designated procurement portal.
Yes, bidders may be required to submit an Earnest Money Deposit (EMD) as part of their proposal. The specifics regarding the amount and submission process will be outlined in the tender documentation, and the EMD serves as a financial assurance of the bidder’s commitment to the proposal.
Yes, there are special provisions that encourage Micro, Small, and Medium Enterprises (MSEs) and start-ups to participate in this tender. These may include preferential evaluation criteria and the potential for a simplified registration process, ensuring that local businesses have increased opportunities in public procurement.
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