Tender Title: Supply and Installation of Cameras for CCTV System and Video Recorders
Tender Reference Number: GEM/2025/B/6153507
Issuing Authority/Department: Department of Panchayati Raj
The Department of Panchayati Raj invites bids for the supply and installation of cameras for CCTV systems and video recorders. This project aims to enhance security management and surveillance capabilities in designated areas, thereby improving safety for communities and enhancing local governance.
Scope of Work and Objectives
The primary scope of work involves procurement and installation of 97 units of high-quality cameras and video recorders specifically designed for CCTV systems. The objectives include:
- Installation of efficient CCTV cameras at identified locations to monitor public places and enhance security measures.
- Provision of reliable video recording systems to safeguard recorded data.
- Ensuring a seamless operational environment with user-friendly equipment.
Eligibility Criteria
To qualify for the tender, bidders must meet the following eligibility criteria:
- Be a registered entity with a valid government registration.
- Demonstrate prior experience in supplying and installing CCTV systems.
- Possess the necessary licenses and certifications relevant to the industry.
- Financial stability, with the ability to undertake the project without jeopardizing other commitments.
Technical Requirements
Bidders must adhere to the following technical requirements:
- All cameras should support high-definition video quality, with night vision capabilities for low-light environments.
- The video recorders must support multiple camera inputs and allow for sufficient storage capacity to retain recorded footage for a minimum of 30 days.
- Proposed systems must comply with national standards for electronic equipment and security systems.
Financial Requirements
Bidders should provide detailed financial documentation, including:
- A comprehensive bid proposal outlining costs for equipment, installation, and maintenance.
- Proof of financial stability, such as bank statements or audited financial reports for the last three years.
- A declaration of any taxes applicable on the procurement.
Document Submission Details
Bidders must submit the required documents in the prescribed format before the submission deadline. Submission methods, including electronic means, will be specified in the full tender documentation. Ensure all documents are clear and legible to facilitate proper evaluation.
Special Provisions
This tender includes special provisions aimed at fostering participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions include:
- Relaxed eligibility criteria for MSEs to encourage their participation.
- Possible financial incentives or price preference to promote local entrepreneurship.
Evaluation Process
The evaluation process for bids will involve a thorough review based on:
- Compliance with technical specifications and requirements.
- Financial proposals assessed for cost-effectiveness and transparency.
- Previous performance records and capacity to deliver on commitments.
Delivery Locations
The equipment and installation services will be required at various designated locations under the jurisdiction of the Department of Panchayati Raj. Specific locations will be provided upon completion of the evaluation process.
Contact Information
For any queries related to the tender, please refer to official communication channels as per the guidance provided within the tender documentation. Ensure that all inquiries are directed as instructed to maintain proper communication protocols.
This comprehensive tender invites qualified bidders to present their capabilities and innovations in providing robust security solutions through high-quality CCTV and video recording systems.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in CCTV systems, and possessing necessary licenses. Bidders must demonstrate financial stability and the ability to undertake the project in full compliance with the specifications set forth.
Bidders are required to submit relevant industry certifications and licenses that demonstrate compliance with national standards for CCTV systems and electronic equipment. Additionally, quality assurance certificates can enhance the credibility of proposals.
The registration process involves registering as a supplier with the Department of Panchayati Raj through their official portal. Interested parties must provide necessary documentation and verify all credentials to ensure eligibility for participation.
Accepted document formats for submission typically include PDF, Word documents, and Excel sheets. All submissions should be clear and legible. Adherence to the prescribed formats as per the tender guidelines is crucial for successful evaluation.
The evaluation and selection process will be based on multiple criteria, including technical compliance, financial proposals, and the bidder’s past performance records. A scoring system will facilitate unbiased comparisons among proposals to select the most suitable bidders.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders