Tender Title: Supply and Installation of Sanitary Napkin Incinerator Machine with Smoke Control Unit and Sanitary Napkin Vending Machines
Reference Number: GEM/2025/B/6149069
Issuing Authority/Department: Department of Panchayati Raj
Scope of Work and Objectives
The Department of Panchayati Raj invites bids for the supply and installation of sanitary napkin incinerator machines equipped with smoke control units and sanitary napkin vending machines. The primary objective of this tender is to ensure sanitary disposal and accessibility of sanitary products in public facilities, thereby promoting hygiene and women's health. The contractor will be responsible for the comprehensive delivery, installation, and maintenance of these systems across identified locations.
Eligibility Criteria
To be eligible for this tender, bidders must be registered legal entities. They should possess relevant experience in the supply and installation of similar sanitary equipment. Bidders must also demonstrate compliance with local regulatory requirements and possess necessary certifications and quality standards pertinent to environmental safety and equipment operations.
Technical Requirements
The successful bidder must provide both the sanitary napkin incinerator and vending machines. Key technical specifications include, but are not limited to:
- Sanitary Napkin Incinerator Machines: Must have a smoke control unit, capable of handling at least 50 sanitary napkins at a time with eco-friendly disposal features.
- Sanitary Napkin Vending Machines: Must be user-friendly and equipped with secure compartments, able to dispense napkins reliably and efficiently.
Both machines must adhere to industry quality standards and pass specific testing criteria set forth in the tender documentation.
Financial Requirements
Bidders should provide a comprehensive financial proposal detailing equipment costs, installation fees, and any potential maintenance expenses. Financial proposals must align with the benchmarks set in the tender and illustrate a feasible payment plan.
Document Submission Details
Bidders are required to submit their proposals electronically through the designated government e-marketplace platform. All documents must be in PDF format, including:
- Bid proposal
- Technical specification sheets
- Financial breakdown
- Eligibility documents
Special Provisions
Preferences will be granted to Micro, Small, and Medium Enterprises (MSEs) and startups as part of the government's initiative to promote local businesses. Bidders belonging to these categories are encouraged to highlight their status in the tender application.
Evaluation Process
Evaluation will be conducted based on a thorough assessment of both technical and financial proposals. Key criteria include adherence to specifications, quality of equipment, cost-effectiveness, and past performance records. The selection process aims to ensure that the most competent bidder is awarded the project.
Delivery Locations
Successfully awarded bidders will be required to deliver and install the sanitary napkin incinerator machines and vending machines across various specified locations as directed by the Department of Panchayati Raj.
Contact Information
For any inquiries regarding this tender, potential bidders should consult the Department of Panchayati Raj through the official channels available on the government e-marketplace platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the ability to prove relevant experience in the supply and installation of sanitary equipment. Bidders must also demonstrate compliance with local regulations and possess necessary certifications that affirm their standing within industry standards.
The technical specifications for the sanitary napkin incinerator require it to have a smoke control unit and the capability of disposing of at least 50 napkins at once. The vending machines should guarantee accessibility and security, with reliable dispensing mechanisms. Compliance with industry quality standards underlines the bidding criteria.
Bidders must provide a detailed financial proposal that outlines all related costs, including purchasing, installation, and potential maintenance. Pricing should be competitive and justifiable within the context of project requirements. Clear payment terms and conditions should be clearly articulated to meet evaluation expectations.
Bids must be submitted electronically via the mandated government e-marketplace platform. All documents must be formatted as PDF files to ensure compatibility. Guidelines regarding submission methods and deadlines will be specified within the tender documentation.
MSEs are afforded special provisions within this tender framework, promoting local procurement and encouraging participation. Bidders belonging to this sector should ensure they highlight their status as MSEs in their applications to avail of these benefits, which contribute positively to the evaluation process.
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