Tender Title: Gem/2025/B/6153565
Issuing Authority: Department of Panchayati Raj
The Department of Panchayati Raj is inviting bids through this tender for the procurement of two types of machines, specifically the Sanitary Napkin Incinerator Machine with Smoke Control Unit and Sanitary Napkins Vending Machines. This initiative aims to facilitate the effective disposal of sanitary products and promote hygiene within local communities. The overarching objective is to enhance sanitary facilities, thereby contributing to public health and environmental sustainability.
Scope of Work and Objectives
The successful bidder will provide and install the specified machines to the designated locations as outlined in the tender documentation. The scope of work involves the following key responsibilities:
- Supply of two Sanitary Napkin Incinerator Machines equipped with smoke control units.
- Supply of two Sanitary Napkin Vending Machines.
- Installation and commissioning of the provided machines.
- Training of staff on the operation and maintenance of both types of machinery.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements:
- Registered legal entity with relevant applicable certifications.
- Must have experience in the supply and installation of sanitary appliances.
- Compliance with local industry regulations and standards.
Technical Requirements
Bidders must provide detailed specifications of the machines, including:
- Compliance with quality standards specific to sanitary equipment.
- Detailed operation guidelines to ensure efficient functioning while adhering to safety regulations.
Financial Requirements
Bidders are required to submit detailed financial proposals, which will include:
- Total cost breakdown for both machines.
- Any associated installation and training costs.
- Payment terms and conditions.
Document Submission Details
All tender documents must be submitted electronically according to the outlined procedures. The submission is to include:
- Bid proposal with financial details.
- Technical specifications of the offered products.
- Evidence of eligibility requirements.
Special Provisions
This tender might include special provisions for Micro, Small, and Medium Enterprises (MSE) and startups. Eligible MSEs may benefit from incentives in the bidding process, as per government policies aimed at promoting small-scale business development and local procurement.
Evaluation Process
The selection of successful bidders will be based on a transparent evaluation process, which considers:
- Compliance with technical and financial requirements.
- Experience and past performance in similar projects.
- Cost-effectiveness and overall impact on local communities.
Delivery Locations
The machines will be delivered to specified locations as stated in the tender documentation. Bidders are expected to indicate their logistical plans to ensure timely installation and services.
Contact Information
For further inquiries and detailed tender documentation, bidders may contact the Department of Panchayati Raj directly through the official communication channels.
The Department encourages all interested entities to participate in this initiative to enhance the sanitary conditions in our communities, aligning with broader health and sustainability goals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered legal entity with adequate certificates that demonstrate compliance with local laws and regulations. Bidders must have relevant experience in supplying and installing sanitary equipment, ensuring they can meet the project demands effectively. Previous projects in similar domains will strengthen the application. Every bid needs to provide proof of compliance with local industry standards to be eligible for consideration.
Bidders must adhere to strict technical specifications that ensure both machines comply with established safety and quality standards. This includes detailed specifications for the Sanitary Napkin Incinerator Machine with Smoke Control Unit, focusing on functionality, safety features, and operational guidelines. Furthermore, applicable certifications that validate the quality of materials and performance standards must accompany the bid.
The payment terms will be defined in the tender documents and are expected to be aligned with the successful delivery and installation of the machines. Bidders should outline their proposed payment schedules within their financial packages. These terms might include upfront payments, milestone payments upon delivery and installation, along with retained security until successful operation, ensuring financial accountability on both sides.
Bidders must submit their proposals through the digital submission process outlined in the tender documentation. The submission must include a comprehensive bid proposal that details technical capabilities along with financial commitments. Ensuring that all documentation meets the specified formats, such as PDF or DOCX, is crucial to prevent disqualification.
Micro, Small, and Medium Enterprises (MSEs) and startups are actively encouraged to participate in this tender. Benefits for MSEs may include incentives such as reduced qualifying criteria and additional support during the bidding process. Compliance with ‘Make in India’ policies is also a pivotal aspect, focusing on local manufacturing and procurement preferences that enhance domestic capabilities in supplying sanitary equipment.
This tender represents a significant opportunity to contribute to public health initiatives and expand local industry participation.
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