Department of Personnel and Training Tender by Admin Dopt (GEM/2025/B/6109677)

Tender Title: High End Desktop Computer and Office Suite Software
Tender Reference Number: GEM/2025/B/6109677
Issuing Authority: Department of Personnel and Training, Ministry of Personnel Public Grievances and Pensions

The purpose of this tender is to solicit bids for the procurement of high-end desktop computers and office suite software compatible with modern workplace requirements. This initiative aims to enhance the operational efficiency within governmental departments by ensuring that all departments have access to the latest technology, thereby facilitating improved productivity and seamless collaboration.

Scope of Work and Objectives

The selected contractor will be required to supply a total of 304 high-end desktop computers along with necessary office suite software licenses. The primary objectives of this tender include:

• Delivering high-performance machines that meet specified hardware standards.
• Providing an office productivity suite that supports essential tasks such as document creation, data management, and communication.
• Ensuring comprehensive training and support for end-users.

Eligibility Criteria

To qualify for participation in this tender, bidders must fulfill the following eligibility requirements:

• Must be a registered business entity with valid registration documents.
• Demonstrable experience in delivering IT hardware and software.
• Possess a solid financial standing with relevant banking references.
• Must comply with local content and procurement policies.

Technical Requirements

Prospective bidders need to ensure that the offered desktop computers meet the following technical specifications:

• Latest generation multi-core processors.
• Minimum of 16 GB RAM and 512 GB SSD storage.
• Compatibility with industry-standard operating systems.
• Office Suite Software must include essential applications for document creation, spreadsheets, and presentations.
• Compliance with quality standards and testing criteria set by recognized industry bodies.

Financial Requirements

Bidders are required to submit:

• A detailed financial proposal with pricing for the hardware and software.
• An Earnest Money Deposit (EMD) as specified in the tender guidelines.
• Evidence of previous successful contracts with governmental or reputable corporate clients.

Document Submission Details

All submitted documents must adhere to the following requirements:

• Submission should be in electronic format via the specified e-procurement platform.
• All documents must be submitted in PDF or other accepted formats.
• Late submissions will result in disqualification from the evaluation process.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity and growth in the IT sector. Bidders qualifying as MSEs and startups may benefit from relaxed eligibility criteria and additional support in the bidding process.

Evaluation Process

The evaluation of bids will proceed in two stages:

1. Technical Evaluation: Assessment of compliance with the technical specifications and eligibility requirements.
2. Financial Evaluation: Comparison of submitted financial proposals with consideration given to quality and support services.

Delivery Locations

All deliveries must be executed at designated government offices as specified in the final bid acceptance notices.

Contact Information

For inquiries or additional information, bidders are encouraged to reach out to the issuing authority's procurement department during regular business hours. For privacy and security, direct contact details will be provided through official channels in the tender documentation.