Tender Title: Parcel Bag Labels of 'CBD/CED' Series
Tender Reference Number: GEM/2025/B/6060757
Issuing Authority/Department: Department of Posts, Ministry of Communications
The Department of Posts is inviting sealed bids for the supply of Parcel Bag Labels of 'CBD/CED' Series. This tender aims to procure a total quantity of 2,500,000 labels required for operational use across various postal services. The objective is to ensure that these labels meet the standard requirements for efficiency in parcel tracking, handling, and delivery, thereby enhancing the overall quality of postal services.
Scope of Work and Objectives
The successful bidder will be required to supply high-quality parcel bag labels that adhere to the specifications outlined by the Department of Posts. These labels must meet specific design, durability, and adhesive standards, ensuring they can withstand various environmental conditions during transit. The objectives of this tender include prompt delivery schedules, payment of a competitive price, and assurance of quality control at each stage of production and delivery.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered legal entity in India.
- Possess the necessary certifications and quality assurance marks required for manufacturing such labels.
- Have a proven track record of supplying similar materials to government departments or large-scale commercial entities.
Technical Requirements
Bidders must submit product samples along with their bids to demonstrate compliance with technical specifications which include:
- Material used for the labels.
- Printing technology employed.
- Adhesive properties and durability criteria under various environmental conditions.
Financial Requirements
Bidders are required to submit a competitive financial proposal along with necessary documents proving their financial stability and capability to fulfill the contract terms. This proposal should include the cost per unit, total cost, and any other financial implications associated with the delivery.
Document Submission Details
All documents, including technical bids, financial proposals, and required certificates, must be submitted in a single sealed envelope to the designated office of the Department of Posts. Any proposal submitted after the stipulated deadline will not be considered.
Special Provisions
Startups and Micro, Small, and Medium Enterprises (MSEs) may be benefitted under this tender by availing of preferential treatment during the evaluation process. The Department encourages participation from these sectors to promote innovation and enhance local industry involvement.
Evaluation Process
The selection of the successful bidder will be based on an assessment of technical capabilities and financial quotes. Each bid will undergo a rigorous evaluation according to predefined criteria, ensuring that only the highest quality offerings are selected. Bids will be evaluated based on price consideration as well as adherence to quality standards.
Delivery Locations
The successful bidder will be required to deliver the parcel bag labels to specified postal depots across various locations in India. Specific delivery locations will be communicated post-award of the contract, ensuring effective distribution across all necessary services.
Contact Information
For any clarifications or detailed inquiries, it is recommended that bidders refer directly to the official website of the Department of Posts or contact the designated procurement officer listed therein.
In conclusion, this tender represents a significant opportunity for eligible suppliers to participate in a crucial aspect of postal operations, driving operational efficiencies and enhancing service delivery. Bidders are encouraged to prepare competitive bids while ensuring compliance with all tender requirements to increase their chances of selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary certifications for the provision of parcel bag labels. Bidders must demonstrate a history of successful supply contracts to similar organizations, showcasing reliability and capacity to meet the departmental needs for the specified quantity. Compliance with all regulations set forth by the Ministry of Communications is essential, ensuring all proposals adhere to standards that guarantee quality and performance.
The technical specifications for the parcel bag labels dictate that they must be manufactured using specified durable materials that endure varying climatic conditions. Bidders should provide samples to showcase manufacturing techniques, printing quality, and adhesive properties to meet departmental standards for resilience during the handling and transit of parcels.
Yes, compliance with performance security requirements includes submitting a performance bank guarantee, which functions as security against potential non-fulfillment of contractual obligations. This is vital for ensuring that the selected bidder adheres to the contract terms throughout the tenure of the supply agreement.
Bids will be evaluated based on price evaluation considerations, comprising both technical and financial assessments. Notably, the lowest financial proposal may not be the sole criterion for selection; all bids will undergo checks for compliance with the required specifications and qualifications, ensuring only the most capable candidates receive contracts.
Micro, Small, and Medium Enterprises (MSEs) will enjoy preferential treatment, enhancing their opportunity to compete effectively in the bidding process for Parcel Bag Labels. This includes relaxed financial bid criteria, potential discounts on performance guarantees, and encouragement for local sourcing, in line with ‘Make in India’ initiatives, fostering regional development and economic growth.
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