The Department of Posts, under the Ministry of Communications, invites bids for the Hiring of 27 Digital Enabled High Speed Remotely Managed Franking Machines as part of its initiative to enhance postal services through technological advancement. This custom bid falls into the category of services and aims to foster efficiency and cost-effectiveness in postal operations.

Scope of Work and Objectives

The primary objective of this tender is to procure high-speed, digitally enabled, and remotely managed franking machines to improve the franking capacity and overall service delivery of the Department of Posts. The successful bidder will be required to provide machines that meet the specified technical requirements while ensuring that they can be managed and maintained remotely.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility criteria outlined by the Department of Posts. This includes being a registered entity in the field of digital technology and service provision. All bidders are encouraged to demonstrate prior experience in providing similar equipment or services.

Technical Requirements

The technical specifications for the franking machines include:

• High-speed processing capability
• Digital management features for remote operations
• Comprehensive user guides and technical support

Bidders must ensure that the franking machines comply with industry standards and demonstrate superior quality and reliability.

Financial Requirements

Bidders must provide a comprehensive financial proposal, outlining all costs associated with the hiring of the franking machines. As part of the financial evaluation, bidders will also be required to submit a detailed breakdown of costs, including installation and maintenance.

Document Submission Details

Interested bidders must submit the required documentation, including but not limited to:

• Technical proposal
• Financial proposal
• Eligibility documentation All submissions should be made in accordance with the guidelines laid out in the tender documentation and in the specified format to ensure eligibility.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Special provisions are included to foster an inclusive environment and enhance opportunities for startups to engage with government contracts.

Evaluation Process

Bids will be evaluated based on predefined criteria, including technical specifications, financial proposals, and the bidder's past experience. A transparent evaluation process will ensure that competent bidders are selected for the project's execution.

Delivery Locations

The franking machines are to be delivered and operational within specified regions as determined by the Department of Posts. The delivery timeline and specific locations will be communicated to the successful bidders following the award of the tender.

Contact Information

For more detailed inquiries regarding this tender, please refer directly to the Department of Posts, Ministry of Communications. Ensure your queries are focused and provide sufficient context to receive prompt assistance.

This tender presents an excellent opportunity for qualified bidders to contribute to enhancing postal services through state-of-the-art technology and operational efficiency.