Department of Posts Tender by Department Of Posts (2468b20c)
Custom Bid for Services - Hiring of four wheeler closed body vehicle for 24 months
Tender Timeline
Tender Title: Hiring of Four-Wheeler Closed Body Vehicle
Tender Reference Number: 2468b20c
Issuing Authority: Department of Posts, Ministry of Communications
Tender Overview
The Hiring of Four-Wheeler Closed Body Vehicle tender aims to solicit proposals from qualified service providers to provide closed body vehicles for a duration of 24 months. The service is essential for the efficient transportation needs of the Department of Posts, ensuring reliable operations within the framework of their logistics and delivery services.
Scope of Work and Objectives
The successful bidder will be responsible for supplying a closed body vehicle, which includes but is not limited to the procurement, maintenance, and management of the vehicle during the contract period. The objectives of this tender include:
- Ensuring the availability of a dependable vehicle that meets the specified technical and operational requirements.
- Providing necessary maintenance and servicing to ensure optimal operational capability throughout the contract duration.
- Facilitating timely and effective logistics operations for the Department of Posts.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered entity or organization in accordance with local laws.
- Have prior experience in providing similar vehicles for government or large-scale contracts.
- Demonstrate financial stability and capability to sustain operations for the contract duration.
Technical Requirements
The vehicles provided must meet the following minimum technical specifications:
- Closed body construction suitable for secure transport.
- Capacity and specifications according to the operational needs of the Department of Posts.
- Must comply with local transportation regulations and safety standards.
Financial Requirements
Bidders are required to submit a financial proposal outlining their costs, including operational costs, maintenance fees, and any additional charges. Proposals must also include details about applicable taxes and other financial obligations.
Document Submission Details
Proposals must be submitted in accordance with the provided guidelines, including:
- Submission via the prescribed platform or method as specified during the bidding process.
- All necessary documents supporting compliance with eligibility criteria should accompany the proposal.
Special Provisions
Beneficial provisions within this tender include incentives for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to encourage participation from smaller entities and promote local businesses, thus fostering a strong economic framework within the industry.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria focusing on compliance with technical specifications, financial viability, and operational capability. A committee will oversee the evaluation process to ensure transparency and fairness.
Delivery Locations
Vehicles must be delivered to designated locations as specified by the Department of Posts. The exact locations will be communicated to the successful bidder upon contract award.
Contact Information
For further details or clarifications regarding this tender, bidders are encouraged to reach out through the official communication channels provided during the bid process. Ensure that all inquiries are made well in advance of the submission deadline to facilitate comprehensive responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing prior experience in providing similar services (especially to government agencies), and demonstrating financial stability. Additionally, bidders must comply with all relevant legal provisions and not have any disqualifications under applicable laws.
Bidders are generally required to provide certificates that assure their legal establishment, such as business registration certificates, tax identification numbers, and relevant compliance certifications. It may also be required to submit proof of past performance or experience in similar tenders.
The accepted document formats usually include PDF and Word formats for textual documents. However, bidders must refer to the tender guidelines to ensure compliance with specific submission requirements. It is essential to maintain clarity and accessibility in submitted documents.
The Earnest Money Deposit (EMD) is a security fee that bidders are required to submit along with their proposals. This deposit is intended to secure the bid and demonstrate the bidder’s serious intent. The specifics of the EMD amount and payment methods will be detailed in the bidding documents.
Micro, Small, and Medium Enterprises (MSEs) can avail of provisions that may include reduced eligibility criteria, easier access to bidding information, or even financial assistance for bid preparation. Such benefits are designed to enhance participation and promote entrepreneurship within the sector.
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