Tender Title: Custom Bid for Services - Conveyance of Mail

Tender Reference Number: GEM/2025/B/6162121

Issuing Authority: Department of Posts, Ministry of Communications

The Custom Bid for Services - Conveyance of Mail is aimed at enhancing mail delivery services along the Perinthalmanna-Kolathur route. This initiative is part of the efforts by the Department of Posts to streamline communication and logistical services across the region.

Scope of Work and Objectives

The main objective of this tender is to solicit proposals from capable service providers for the efficient conveyance of mail between Perinthalmanna and Kolathur. The scope of work includes:

• Timely and secure transportation of mail and parcels.
• Adherence to the established routes and schedules.
• Maintenance of service quality standards in compliance with the Department's requirements.

Eligibility Criteria

To participate in this tender, bidders must satisfy the following eligibility criteria:

• Must be a registered entity with relevant administrative approvals.
• Have a proven track record in providing conveyance or logistics services.
• Organizations must comply with legal and regulatory requirements governing transportation.

Technical Requirements

Bidders are required to demonstrate compliance with the following technical requirements:

• Capability to transport mail using suitable vehicles meeting safety regulations.
• Availability of GPS tracking systems for real-time monitoring of the transportation process.
• Provision of reliable customer support for handling mail-related inquiries.

Financial Requirements

Bidders must meet the following financial requirements:

• A valid financial statement showing stability and capacity to undertake the contract.
• Bidders are advised to disclose any financial risks that may impact service delivery.

Document Submission Details

Bidders must submit their proposals through the specified channels outlined in the tender documentation. It is essential to adhere to the formatting criteria and content requirements for documentation to ensure acceptance.

Special Provisions

The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation by offering benefits such as:

• Supportive financial policies.
• Easier compliance measures to foster inclusivity in the procurement process.

Evaluation Process

The evaluation of submitted proposals will be based on:

• Adherence to technical and financial criteria.
• Thorough assessment of service alternatives proposed by the bidders.
• Value-added services that enhance the overall offering.

Delivery Locations

The primary focus areas for the delivery of the conveyed mails will be the towns of Perinthalmanna and Kolathur and their respective surrounding localities, ensuring a comprehensive coverage of service.

Contact Information

For additional inquiries regarding the tender, please reach out to the Department of Posts under the Ministry of Communications. Ensure that all questions and clarifications are made in written form through the stipulated communication channels mentioned in the tender documentation.

This tender presents a crucial opportunity for service providers in the conveyance sector to collaborate with the government in enhancing postal services, and interested parties are encouraged to prepare their proposals carefully.