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Tender Title: Supply of Rounded Letter Boxes
Tender Reference Number: 497eb7f7
Issuing Authority/Department: Department of Posts, Ministry of Communications
The Department of Posts, under the Ministry of Communications, is soliciting bids for the supply of Rounded Letter Boxes. This tender encompasses the procurement of 380 rounded letter boxes, aimed at enhancing the postal service infrastructure in India. The objective is to provide durable, reliable, and efficient letter boxes that can withstand varying environmental conditions while ensuring secure and accessible mail delivery.
Scope of Work and Objectives
The primary objective of this tender is to obtain rounded letter boxes that adhere to the specified design and technical standards. The selected vendor will be responsible for delivering the required quantity of letter boxes to designated locations, ensuring they meet quality specifications that promote durability and security in mailing practices.
Eligibility Criteria
To partake in this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity in accordance with local laws.
- Proven experience in manufacturing or supplying products similar to the required letter boxes.
- Compliance with the relevant industry standards and regulations.
Technical Requirements
The technical specifications for the rounded letter boxes include:
- Material must be weather-resistant and durable.
- Design specifications that comply with postal standards.
- Satisfactory performance in terms of security and usability.
Financial Requirements
Bidders must provide a comprehensive financial proposal, detailing unit pricing per letter box and total costs for the delivery of 380 rounded letter boxes. All financials must comply with the established budgeting norms set forth by the Department of Posts.
Document Submission Details
All required documents, including technical proposals, financial bids, registration certificates, and compliance declarations, must be submitted electronically through the designated online portal by the specified deadline. Each submission should be in a clearly identifiable format for efficient evaluation.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) will receive preference under this tender. Interested MSEs are encouraged to apply for benefits available through this initiative.
- Startups are also encouraged to submit bids in alignment with the government's push for Make in India policies.
Evaluation Process
The evaluation of bids will be conducted based on compliance with the tender specifications, quality of goods offered, financial competitiveness, and the overall suitability of the proposed solution. The Department of Posts reserves the right to shortlist bidders based on these evaluation criteria.
Delivery Locations
The successful vendor will be required to deliver the rounded letter boxes to various predetermined locations as directed by the Department of Posts. Exact delivery addresses will be provided to the awarded bidder upon contract finalization.
Contact Information
For inquiries related to this tender, participants can consult the official contact pathways provided on the tender's submission platform. All clarifications must be submitted in writing to ensure a transparent and fair bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under Indian law, possessing adequate experience in the manufacturing or supply of similar products, and adhering to the relevant safety and quality standards. It’s essential for bidders to demonstrate their capabilities clearly within their submissions to be considered.
Bidders must submit various documents including a certificate of registration, a detailed company profile showcasing experience, and compliance certifications with industry standards. Properly completed forms reflecting financial proposals and product compliance details are also necessary to fulfill required certificates.
Yes, the technical specifications require rounded letter boxes to be made from weather-resistant materials, conform to specified designs, and pass performance tests related to durability and security. Bidders should ensure that their products meet these criteria to avoid disqualification.
Bidders need to provide a detailed financial proposal, outlining unit costs and total prices for the 380 rounded letter boxes. Additionally, candidates must be prepared to comply with any requested performance security requirements and terms of payment as specified in the tender documentation.
The evaluation process will consider compliance with specifications, the quality of goods, financial viability, and suitability for purpose. Once evaluation is complete, the results will be communicated to all participants, ensuring transparency and fairness throughout the selection process. Interested bidders should remain alert for notification of results following the evaluation.
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