Tender Title: Supply and Installation of Online UPS (V2)
Reference Number: GEM/2025/B/6105923
Issuing Authority:
Department of Posts, Ministry of Communications
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply and installation of Online UPS (V2) systems. The scope includes supplying a total quantity of 16 units of Online UPS, installation, testing, and commissioning of each unit in the specified locations within the jurisdiction of the Department of Posts. The UPS systems will provide uninterrupted power supply services crucial for operational efficiency in communications.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities under applicable laws, and should possess a valid GST registration. The eligibility criteria also require demonstrable experience in supplying and installing power equipment, preferably similar in type and scale. Only those bidders who meet these criteria will be considered for evaluation.
Technical Requirements
The technical requirements include specifications related to power rating, efficiency, backup time, and compatibility with existing systems. Bidders must submit comprehensive data sheets and certifications related to the offered UPS models, as well as perform a satisfactory demonstration of the systems' functionality, ensuring compliance with all relevant operational standards.
Financial Requirements
Bidders are required to provide transparent financial information as part of their proposals. This includes pricing breakdowns for each unit, along with total project cost estimates. Earnest Money Deposit (EMD) details must be included as part of the submission, ensuring that interested parties are financially committed to the bidding process.
Document Submission Details
All required documents must be submitted in a clear and legible format. Proposals must be sent electronically, adhering strictly to the specified submission guidelines. Bidders should ensure that all documentation about their qualifications, technical specifications, and pricing adhere to the submission instructions provided in the tender.
Special Provisions
Special incentives are available for Micro, Small, and Medium Enterprises (MSEs), and provisions are made to encourage participation from startups. These provisions may include reduced eligibility criteria and financial support for capacity building.
Evaluation Process
Bids will be evaluated based on a weighted scoring system that considers technical compliance, financial proposals, and past performance. A committee will review submissions to determine best value criteria alignment. Notification of results will be communicated to all bidders post-evaluation.
Delivery Locations
The delivery locations for the Online UPS systems will be specified by the Department of Posts within the framework outlined in the tender. Bidders must consider logistics and transportation costs when submitting their proposals.
Contact Information
For inquiries related to this tender, bidders may refer to the official contact from the Department of Posts whose details can be found in the tender documentation. Clear channels of communication are established to assist potential bidders throughout the tender process.
This tender focuses on fostering sustainable procurement practices and encourages compliance with local content rules and relevant standards. Bidders are advised to remain abreast of changing regulations and be prepared to comply with best practices in environmental and quality standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws and possessing valid GST registration. Bidders must demonstrate experience in supplying and installing power equipment similar to the Online UPS (V2). This ensures that only qualified and capable vendors are considered for the tender process.
Bidders must submit a variety of required certificates including GST registration, manufacturer’s warranty documents, quality compliance certifications such as ISO, and performance certificates for similar installations. Proper certification demonstrates the bidder’s credibility and adherence to industry standards, which is critical in the evaluation process.
To participate, interested bidders must complete the registration process through the designated portal. This typically involves creating an account, providing company details, uploading necessary documents, and confirming compliance with all registration requirements set forth in the tender documentation. It is advisable to complete this process early to ensure a smooth bidding experience.
Submissions must be made electronically in the specified formats outlined in the tender documentation. Acceptable formats typically include PDF and Word documents. Ensuring adherence to the submission methods is crucial for compliance and successful participation in the tender.
MSEs are provided with special consideration in the tender process. This includes relaxed eligibility criteria, support for capacity building, and potential price preference in the evaluation process. These initiatives aim to foster greater participation from MSEs and promote equitable procurement practices across the board.
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