Tender Timeline
Tender Title: Custom Bid for Services - Conveyance of Parcels
Reference Number: GEM/2025/B/6020419
Issuing Authority/Department
Department of Posts, under the Ministry of Communications, is issuing this tender for the conveyance services required for a variety of mail bags over specified routes.
Scope of Work and Objectives
The scope of work involves the comprehensive service for the conveyance of parcels, specifically focusing on the transport of all types of mail bags over the Mahesana RMS VijapurPilvai Route. This includes the conveyance services for 13 Sub Post Offices in a round-trip manner. The objective is to ensure timely and effective delivery of mail within the appointed routes while adhering to established protocols and efficiency standards.
Eligibility Criteria
Interested bidders must comply with specific eligibility criteria to qualify for participation in this tender. This typically includes being a registered business entity and possessing necessary documentation that confirms operational capacity and financial standing.
Technical Requirements
Bidders are required to meet defined technical requirements that ensure capability and compliance in providing conveyance services. This may include having the requisite fleet of vehicles, adherence to safety and operational guidelines, and relevant certifications that demonstrate experience in handling parcel delivery services.
Financial Requirements
Financial credibility and stability are crucial. Bidders must provide financial documentation showcasing their capability to handle the contractual obligations, including but not limited to bank statements, previous contracts, and proof of insurance.
Document Submission Details
All documents must be submitted as per the requirements outlined in the tender procurement document. It's important to adhere to specified formats and submission methods to ensure the bid is considered valid.
Special Provisions
There are unique provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation in government tenders, thus encouraging local business development and innovation.
Evaluation Process
The evaluation process will include a systematic review of submitted bids based on criteria such as pricing, technical capability, and compliance with eligibility standards. This ensures that the best-suited provider is selected based on merit.
Delivery Locations
The designated delivery locations include the members of the Mahesana RMS and its designated sub-post offices. The conveyance service will need to ensure comprehensive coverage across all locations specified within the route.
Contact Information
For any inquiries regarding the tender, please refer to the details provided in the full tender document.
Additional Information
Bidders are encouraged to ensure full compliance with all relevant regulatory and operational guidelines as laid out by the Ministry of Communications. Adhering to industry standards will be pivotal in the successful execution and management of the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the appropriate licenses to operate delivery services. Bidders must provide documentation that showcases their compliance with local regulations and must demonstrate capability through past performance and financial stability.
Bidders are typically required to submit several certificates, including but not limited to, registration certificates, tax clearance certificates, vehicle fitness certificates, and any additional compliance certifications specified by the Department of Posts.
To participate in the tender, interested entities should follow the registration process outlined in the tender documentation, which includes filling out the necessary application forms and submitting requisite supportive documents in the specified formats.
The Earnest Money Deposit (EMD) is a security amount required to participate in the bidding process. It typically safeguards the tendering process against non-compliant bids. Bidders must submit the EMD along with their proposals, in the format specified in the tender notice, ensuring it’s refunded upon bid concluding.
Yes, there are specific provisions for MSEs and startups. The tender encourages participation from these entities by providing them with favorable terms that promote local procurement and compliance with ‘Make in India’ policies. This includes potential score advantages during the evaluation process, thus ensuring a fair competition landscape.
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