Department of Posts Tender by Department Of Posts (GEM/2025/B/5937123)

Tender Title: Hiring of Four Wheeler Vehicle for Conveyance of Mail - GEM/2025/B/5937123

Issuing Authority: Department of Posts, Ministry of Communications

The Department of Posts under the Ministry of Communications invites bids for the hiring of a four-wheeler vehicle for conveyance of mail-based services. This tender aims to enhance the efficiency and reliability of postal services through the provision of reliable transportation. The scope encompasses the complete logistics of mail delivery, ensuring that vehicles are available per kilometer service basis to meet the operational demand of the department.

Scope of Work and Objectives

The primary objective of this tender is to secure a four-wheeler vehicle that will facilitate the effective and timely transportation of mail. The successful bidder is responsible for providing vehicles that meet the necessary technical and compliance specifications while ensuring adherence to quality standards. The scope of work includes but is not limited to:

• Provision of vehicle(s) in excellent working condition.
• Availability on-demand for mail-related duties.
• Compliance with all applicable regulations and standards.

Eligibility Criteria

To be eligible for participation in the tender process, bidders must fulfill the following requirements:

• Be a registered entity with necessary registrations and certifications.
• Provide documentation evidencing their operational capabilities and experience in similar services.

Technical Requirements

Participants must ensure that their offered vehicles meet the following specifications:

• The vehicle must be in good condition and compliant with the safety standards set by the authorities.
• Vehicles should be equipped with necessary accessories for easy handling of mail parcels.

Financial Requirements

Bidders must submit a detailed financial proposal showing adherence to the pricing guidelines provided in the tender documents. Compliance with all financial thresholds will be assessed during the evaluation process.

Document Submission Details

All required documents, including technical and financial proposals, must be submitted as per the guidelines outlined in the tender documents. The specifics of the document submission methods will be clarified within the official documentation to ensure adherence to the submission protocol.

Special Provisions

Provisions are reserved for benefits catering to Micro, Small, and Medium Enterprises (MSEs) if applicable. Startups may also find avenues for support within the framework of this tender.

Evaluation Process

The evaluation of bids will be conducted based on predefined criteria. Factors such as price competitiveness, technical proficiency, and conformity with compliance requirements will play a critical role in the selection of the successful bidder.

Delivery Locations

The delivery of services will be executed within the designated operational areas as specified by the Department of Posts. Exact delivery locations will be confirmed during the contract phase.

Contact Information

For further inquiries, bidders are encouraged to review the official communication channels provided in the tender documents to ensure clarity regarding queries.

In conclusion, this tender offers a unique opportunity for service providers specializing in vehicle provision to partner with the Department of Posts. By adhering to the guidelines and requirements detailed, participants can significantly contribute to enhancing postal services through effective logistics and transportation solutions.