Department of Posts Tender by Kerala Postal Circle Department Of Posts (GEM/2025/B/6158736)
Custom Bid for Services - Conveyance of mail Perintalmanna Koottilangadi
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Overview of the Tender
Tender Title: Custom Bid for Services - Conveyance of mail Perintalmanna Koottilangadi
Reference Number: GEM/2025/B/6158736
Issuing Authority: Department of Posts, Ministry of Communications
The Department of Posts invites bids for the conveyance of mail services in the regions of Perintalmanna and Koottilangadi. The objective of this tender is to establish a reliable and efficient mail delivery system to cater to the needs of the local populace and enhance service delivery through optimal mail management.
Scope of Work
The scope of work encompasses the conveyance of mail from designated dispatch points to established delivery locations within Perintalmanna and Koottilangadi. This includes but is not limited to:
- Regular and timely transportation of mail items.
- Handling of parcels and registered mail.
- Coordination with local post offices.
- Adherence to defined delivery schedules.
The objectives are to enhance mail speed, improve service accessibility, and ensure customer satisfaction through transparent and committed service delivery.
Eligibility Criteria
Bidders must meet certain eligibility criteria to qualify for this tender:
- Registered as a legal entity under relevant laws.
- Experience in providing logistics or transportation services, especially within the postal industry.
- Capability to handle and manage the volume of mail as outlined in the specifications.
Technical Requirements
Bidders are required to comply with the specified technical requirements:
- Provision of vehicles that meet safety and operational standards.
- Implementation of tracking systems for mail items.
- Demonstration of efficient handling and storage practices.
Financial Requirements
The financial requirements include:
- Submission of a financial proposal detailing service costs.
- Provision of documented proof of financial stability.
- Bidders must provide a Performance Security for the delivery of services.
Document Submission Details
All documents must be submitted electronically through the tender portal. Required documents include:
- Bid proposal.
- Technical and financial documentation.
- Proof of eligibility and any requisite certificates.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such bidders may benefit from relaxed eligibility criteria and may be granted preference in the evaluation process to foster entrepreneurial growth.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with eligibility and technical specifications.
- Financial viability of bids, including pricing and service delivery models.
- Quality of past performance in similar projects.
Delivery Locations
Service delivery is expected within the defined boundaries of Perintalmanna and Koottilangadi, covering all designated postal routes.
Contact Information
For further queries, bidders may reach out to the Department of Posts via their official communication channels as listed on the official website.
In conclusion, the tender for the conveyance of mail services represents an opportunity for bidders to engage with a critical service framework. Interested parties are encouraged to review the tender documents comprehensively and submit their bids in accordance with the outlined guidelines to ensure smooth participation in the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant authority, possessing practical experience in logistics or transportation, and ensuring compliance with the technical specifications in the tender document. Bidders also need to demonstrate logistical competency in handling the volume of mail specified in the tender, along with providing necessary documentation to validate their business operations.
Bidders must comply with rigorous technical specifications, which entail the provision of vehicles meeting safety standards, having tracking systems in place for transparency in mail handling, and implementing best practices for the secure storage and management of mail items. Demonstrating adherence to operational expertise in logistics is also a critical requirement for successful bid submission.
Bidders are required to submit their proposals electronically via the tender portal. This includes a comprehensive bid proposal, along with supporting documents such as eligibility proof, technical qualifications, and financial proposals clearly detailing the costs associated with service delivery. The process emphasizes ease of submission while ensuring all pertinent information is accurately provided.
Payment terms will be specified in the tender documentation; typically, they require the Performance Security that ensures compliance with the terms of service delivery. This may involve deposits or guarantees that are specified in the tender documents. Bidders should ensure clarity on these terms to avoid future complications once the contract is awarded.
Yes, the tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs), allowing them to partake in the tender process with relaxed criteria. This encourages competition and supports the growth of local businesses. MSEs may access priority treatment during the evaluation process, which aims to integrate more local players into service provision, in alignment with governmental policies promoting local entrepreneurship.
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