Department of Posts Tender by Department Of Posts (GEM/2025/B/6108834)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6108834
Issuing Authority/Department: Department of Posts, Ministry of Communications
The Multifunction Machine MFM (V2) tender aims to procure a total of 232 multifunction machines that are designed to streamline and enhance the operational efficiency of postal services. Multifunction machines are essential for various functionalities including printing, scanning, copying, and document management. This tender is a crucial step towards modernizing equipment and ensuring that the Department of Posts remains competitive and efficient in its service delivery.
Scope of Work and Objectives:
The successful bidder will be responsible for the supply, installation, and maintenance of the specified Multifunction Machines. The objective is to provide machines that meet the latest technology standards, ensure high performance, and support a range of documentation needs. The successful implementation of this tender will improve workflow, reduce operational costs, and enhance the overall productivity of postal services.
Eligibility Criteria:
Bidder eligibility will include the requirement for bidders to be established entities with a proven track record in supplying similar technology. Bidders must be compliant with the necessary legal and financial regulations, holding all relevant certifications and registrations.
Technical Requirements:
The multifunction machines must be capable of performing various tasks such as high-quality printing, copying, and scanning. Specifications will include:
- Minimum printing speed
- Supported document formats and sizes
- Energy efficiency ratings
- Connectivity options (Wi-Fi, Ethernet, USB)
Financial Requirements:
Bidders must demonstrate financial stability through relevant documentation, such as balance sheets, tax returns, and bank statements. A detailed financial proposal must be included with the bid to showcase the cost-effectiveness of the solution offered.
Document Submission Details:
All bids must be submitted electronically in the specified format. Detailed instructions regarding the submission process and required documentation will be provided within the tender documentation. Timely submissions are crucial, and late bids will be disqualified.
Special Provisions:
The tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and Startups. This could involve relaxed eligibility criteria or financial incentives, aiming to encourage participation from smaller enterprises and support the government's initiative to boost local businesses.
Evaluation Process:
Bids will be evaluated based on technical capability, financial viability, and adherence to the specifications outlined in the tender document. Detailed criteria regarding scoring and priority will be disclosed, ensuring transparency and fairness in the evaluation process.
Delivery Locations:
The successful bidder will be required to deliver multifunction machines to specified locations for the Department of Posts across the region. A detailed list of delivery points will be provided upon award of the contract.
Contact Information:
For inquiries regarding the tender, bidders can reach out via the official email address provided in the tender documentation. A dedicated team will be available to assist with any additional questions or clarifications needed during the bidding process.
This tender for the Multifunction Machine MFM (V2) represents a significant opportunity for suppliers to partner with a key governmental department, enhancing their portfolio while contributing to the advancement of vital public services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include the necessity for bidders to be recognized entities with relevant business licenses and certifications. Bidders must demonstrate experience in supplying multifunction machines or similar equipment. Financial documentation showcasing stability and compliance with regulatory standards is mandatory, and possessing the necessary technical certifications is beneficial to effectively compete for this contract.
The technical specifications for the multifunction machines include high-quality printing up to a certain speed, multi-format handling including various paper sizes, and advanced features for scanning and copying. Energy efficiency ratings are important for compliance with local regulations. Additionally, the machines should support various connectivity options such as wireless and wired networks to integrate seamlessly into existing systems.
The payment terms typically involve an upfront payment based on a percentage of the contract value, followed by milestone payments contingent upon successful delivery and installation of the multifunction machines. Bidders should ensure that their financial proposals clearly outline their suggested payment structure for evaluation during the tendering process.
Bids must be submitted electronically via the platform specified in the tender documentation. This includes ensuring that all required documents are provided in the accepted document formats as outlined in the tender. Key timelines such as submission deadlines and evaluation periods will be specified in the tender to ensure compliance and proper scheduling for all bidders.
Yes, there are special provisions aimed at encouraging participation from MSEs. These may include relaxed eligibility criteria, additional points in evaluation for MSE bids, or financial incentives to facilitate access to larger government contracts like the Multifunction Machine MFM (V2) tender. This aligns with government policies to foster local entrepreneurship and innovation.
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