Department of Posts Tender by North East Postal Circle Shillong Meghalaya (GEM/2025/B/6122418)
Monthly Basis Cab & Taxi Hiring Services - Sedan; 2500 km x 320 hours; Outstation
Tender Timeline
Tender Title: Monthly Basis Cab & Taxi Hiring Services - Sedan
Reference Number: GEM/2025/B/6122418
Issuing Authority
The tender is issued by the Department of Posts, under the Ministry of Communications. This authority is responsible for overseeing services related to postal and communication sectors within the government.
Scope of Work and Objectives
The objective of this tender is to procure Monthly Basis Cab & Taxi Hiring Services for the transportation needs of the Department of Posts. The contracted services will involve the provision of sedan vehicles, allowing for the hiring of cabs on a monthly basis, covering a distance of 2500 kilometers and 320 hours, specifically for outstation travel. The bidders are expected to provide reliable and safe transportation services to facilitate the smooth operation of departmental functions.
Eligibility Criteria
Eligible bidders must be registered entities with valid certifications for providing cab and taxi hiring services. All bidders will be evaluated based on their compliance with the specified terms, including experience and capacity to deliver the required services efficiently.
Technical Requirements
Bidders are required to provide a fleet of sedans that are well-maintained and meet safety and quality standards. The vehicles should conform to local regulations and should be equipped with necessary amenities to ensure passenger comfort. Additionally, drivers provided must possess valid licenses, have experience in long-distance travel, and be well-versed in vehicle safety protocols.
Financial Requirements
Bidders must submit pricing details for the hire of cabs on a monthly basis, clearly indicating the cost for 2500 km and 320 hours of service. Financial capability to manage operational costs and liabilities must be demonstrated through bank statements or similar documentation.
Document Submission Details
Proposals must be submitted via the designated online platform before the closing deadline. Required documentation for submission includes:
- Company registration certificates.
- Experience certificates from previous clients.
- Pricing proposals.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). It aims to offer a chance for startups to be part of the supply chain in government procurement, promoting inclusivity and economic development.
Evaluation Process
Bids will be evaluated based on several criteria, emphasizing quality, financial competitiveness, and the bidder’s capacity to fulfill service requirements. The awarding of the contract will be made to the supplier who meets all specifications and demonstrates the best value for money.
Delivery Locations
The delivery of cab services will be arranged according to the operational requirements of the Department of Posts, with outstation travel being a crucial component of the service.
Contact Information
For inquiries related to this tender, stakeholders are encouraged to reach out through the official communication channels of the Department of Posts. Specific contact details are not included in this description.
This tender acts as a critical step in seeking high-quality cab and taxi hiring services, aiming to ensure that the transportation needs of the Department of Posts are efficiently met while promoting opportunities for diverse suppliers in the process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing cab and taxi hiring services. Bidders must also have relevant experience and must comply with all safety and regulatory standards. Additionally, applicants should possess the necessary documentation to validate their financial capacity and operational readiness to undertake the service outlined in the tender.
Bidders must submit valid registration certificates confirming their legal status as a service provider. Furthermore, companies should also provide experience certificates that showcase their past performance in similar service contracts. Any certifications related to vehicle safety standards and driver qualifications should also be included.
To participate in the Monthly Basis Cab & Taxi Hiring Services tender, bidders will need to register on the designated online procurement platform. This process involves creating an account, submitting required documentation, and agreeing to the terms set forth in the tender document. It is crucial that all details are accurately filled out to comply with the submission requirements.
All documents submitted in relation to the tender must be in PDF format to ensure compatibility and ease of processing. Any supplementary materials should also adhere to this format to avoid any complications during the evaluation process.
The payment terms for this tender will be determined upon contract award, focusing on milestones linked to service delivery. Additionally, a performance security may be required to ensure compliance with the contract terms. This security serves as a safeguard against any non-performance or breach of contract, demonstrating the contractor’s commitment to delivering quality services as outlined in the tender.
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