Department of Posts Tender by Department Of Posts (GEM/2025/B/6134105)
bar code printer
Tender Timeline
Tender Title:
Tender for the Supply of Barcode Printers
Reference Number:
GEM/2025/B/6134105
Issuing Authority/Department:
Department of Posts, Ministry of Communications
The Department of Posts is issuing this tender for the procurement of barcode printers as part of its ongoing efforts to enhance its operational capabilities. The objective of this tender is to invite qualified vendors to submit their bids for a total quantity of 845 barcode printers that meet the specified technical criteria and quality standards.
Scope of Work and Objectives
The primary scope of work under this tender includes the supply, delivery, and installation of high-quality barcode printers that align with the Department of Posts' operational requirements. The printers should be capable of ensuring durability, efficiency, and user-friendliness to facilitate an improved postal service workflow. Successful bidders are expected to meet all technical specifications and provide comprehensive support and warranty services.
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- Registration as a legal entity within the country
- Proven experience in the supply of similar equipment and services
- Capacity to provide post-installation support and maintenance
- Compliance with necessary technical and quality standards set forth in the tender documentation
Technical Requirements
The technical requirements for the barcode printers include specifications such as printing speed, resolution, durability, connectivity options, and compatibility with existing systems. Vendors are tasked with providing detailed documentation demonstrating how their products meet these requirements.
Financial Requirements
Bidders must present a comprehensive financial proposal that includes:
- Pricing breakdown for the total quantity of barcode printers
- Justification for costs to ensure transparency
- Details regarding payment terms and conditions
Document Submission Details
All bids must be submitted electronically via the designated procurement portal. It's crucial to provide:
- Completed bid forms
- Technical specification sheets
- Financial proposals
- Certificates proving eligibility and compliance with national standards
Special Provisions
The Department encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups by providing specific benefits that include financial discounts and a relaxed compliance environment to promote local businesses.
Evaluation Process
Bids will be evaluated based on a quality and cost evaluation matrix which considers the overall value offered to the Department. Factors such as compliance with technical specifications, pricing, and past performance record will play a significant role in the decision-making process.
Delivery Locations
The successful bidder will be required to deliver the barcode printers to specific locations as outlined in the tender documents. All delivery timelines are to be adhered to strictly to ensure seamless implementation.
Contact Information
For any inquiries or further clarification regarding this tender, bidders are encouraged to refer to the notes provided within the tender documentation or consult the official emails provided through the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having proven experience in supplying similar equipment, possessing the necessary financial and technical capabilities, and compliance with the stated quality standards. Bidders must also demonstrate their capacity for post-installation support and maintenance services.
Bidders are required to submit certifications demonstrating compliance with national quality standards and technical guidelines specific to barcode printers. These may include ISO certifications or similar accreditations, ensuring that the proposed products meet the expected quality and technical specifications.
To participate in the tender, vendors must register on the designated procurement portal managed by the Department of Posts. This process typically involves creating an account, providing business details, and submitting necessary documents that demonstrate eligibility and compliance with technical requirements.
The payment terms will be detailed in the tender documentation and typically include the schedule of payments based on milestones such as order confirmation, delivery, and installation completion. Bidders are encouraged to present clear payment terms in their financial proposal to facilitate smoother transactions.
The tender provides several advantages for MSEs, including financial concessions, relaxed compliance requirements, and potential guidance through the bidding process. This initiative aims to foster a competitive environment, encouraging local businesses to participate actively in governmental procurement opportunities.
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