Tender Title: Entry and Mid Level Desktop Computer Supply
Tender Reference Number: GEM/2025/B/6107623
Issuing Authority: Ministry of Communications, Department of Posts
The Tender for Entry and Mid Level Desktop Computers aims to procure a total of 733 desktop computers to enhance operational capabilities within the Department of Posts. The successful bidding participants will be tasked with supplying high-quality desktop computers that meet specific technical requirements and performance standards as outlined by the authority.
Scope of Work and Objectives
The primary objective of this tender is to ensure the provision of reliable and efficient desktop computers suitable for entry and mid-level operational functions in postal offices across the country. Bidders are expected to provide a comprehensive proposal that includes specifications, delivery timelines, and value-added services, if applicable. The computers provided should be capable of handling standard office applications and internet browsing efficiently.
Eligibility Criteria
Eligible bidders must be registered entities with a proven track record in supplying IT equipment. The bidders should have the necessary licenses and certifications to conduct business in this domain. Additionally, bidders are encouraged to demonstrate their adherence to quality and service standards in past projects.
Technical Requirements
Bidders must detail the technical specifications of the desktop computers offered. This includes processor type, RAM, storage capacity, operating system, and any additional features that enhance functionality. Submissions must ensure compliance with the latest technology standards and should facilitate easy upgrades.
Financial Requirements
Bidders are required to provide a detailed financial proposal that specifies pricing breakdowns, terms of payment, and any applicable discounts. Price evaluations will be based not only on total cost but also on the quality of the components specified in the proposal.
Document Submission Details
Applications must be submitted electronically through the tender portal. Each bidder must attach all required documents, including a signed declaration, eligibility credentials, and detailed product specifications. The format for document submission should comply with the guidelines set forth on the portal.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) as well as provisions for startups. These entities are encouraged to submit their proposals and may receive preferential evaluation treatments during the selection process, promoting local businesses and innovation.
Evaluation Process
The evaluation of submitted tenders will be conducted based on both technical and financial merits. The authority reserves the right to award the tender to the most qualified bidder whose proposal is deemed most favorable to the Department of Posts. Selection criteria will include compliance with technical specifications, pricing, and overall value to the government.
Delivery Locations
The delivery of the desktop computers shall be to various postal offices across the assigned zones as determined by the Department of Posts. Bidders must include logistics and delivery timelines as part of their proposal.
Contact Information
For further inquiries, bidders may reach out to the contact point indicated on the tender portal. Precise contact details will be available to registered users.
This tender represents an important initiative to modernize the IT infrastructure of the Department of Posts, enhancing efficiency and service delivery.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with proper business credentials. Bidders must provide proof of relevant experience in supplying IT equipment and should hold all necessary licenses and certifications. Additionally, it is advisable for bidders to demonstrate compliance with industry quality standards and showcase previous successful projects as part of their eligibility assessment.
The technical specifications for the desktop computers must include information on processor type, RAM size, storage capacity, and the operating system. Bidders should ensure that the products meet current standards suitable for office operations and are capable of accommodating software updates and upgrades in the future. Comprehensive details about any additional features such as security components or energy efficiency ratings are highly encouraged as these enhance the overall value of the proposal.
The payment terms require that bidders provide a detailed financial breakdown in their proposal. This should include payment schedules and any applicable terms for discounts. Additionally, bidders may need to furnish a performance security deposit to assure contract compliance and quality assurance of the supplied equipment. Specifics on the amount and conditions of the performance security will be outlined in the tender documentation.
Bidders must submit their proposals electronically through the designated tender portal. Each proposal should be accompanied by required supporting documents, including eligibility credentials, signed declarations, and detailed technical specifications. It is crucial to adhere to the specified document formats and submission guidelines set out in the tender.
Micro, Small, and Medium Enterprises (MSEs) along with startups are offered certain benefits within this tender framework. These provisions may include preferential treatment during the evaluation process, allowing for improved chances of selection. By encouraging local businesses, the Department of Posts aims to foster innovation and competition while adhering to government policies promoting localized procurement.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders