Tender Title: Cleaning, Sanitation, and Disinfection Service
Reference Number: GEM/2025/B/6171323
Issuing Authority/Department: Department of Revenue, Ministry of Finance
The Cleaning, Sanitation, and Disinfection Service tender is being released to procure essential services for office, commercial, institutional, and residential environments. The end goal is to ensure all spaces are maintained to a high standard of cleanliness and hygiene, contributing positively to health and wellness. This tender covers a total quantity of 975 service units aimed at maintaining best practices in sanitation.
Scope of Work and Objectives
The primary objective of this tender is to engage a service provider who can deliver outcome-based cleaning, sanitation, and disinfection services. The scope includes general cleaning tasks such as sweeping, mopping, and dusting, as well as specialized disinfection methods that comply with current health and safety standards. Providers are expected to demonstrate their capability in handling diverse cleaning environments such as offices, commercial spaces, institutions, and residential facilities, maximizing operational efficiency while ensuring compliance with established hygiene practices.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with the relevant governmental or statutory bodies, showcasing their expertise in cleaning and sanitation. Providers should have prior experience and a proven track record of successful service delivery in similar contracts.
Technical Requirements
Bidders must provide detailed technical proposals outlining their approach to cleaning and sanitation. This includes methodologies, equipment, and chemicals to be used, ensuring compliance with health regulations. Additional emphasis will be placed on environmentally-friendly practices and products during the evaluation of bids.
Financial Requirements
Candidates are required to submit financial documents that reflect their budgetary capabilities and previous financial performance. This includes details on any Earnest Money Deposit (EMD) needed as part of the bid submission process and performance security requirements.
Document Submission Details
All bids and relevant documents must be submitted electronically through the designated procurement portal. Bidders must ensure that all submissions are made in the specified file formats to facilitate smooth processing. Late submissions will not be considered.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) as part of a government initiative to promote local business. Startups are also encouraged to participate, reflecting the government's commitment to inclusive growth. Compliance with 'Make in India' policies will be favorably evaluated, particularly regarding local content in the procurement process.
Evaluation Process
The evaluation of bids will be based on the criteria specified in the tender document, focusing on technical qualifications, financial strength, and compliance with the cleaning and sanitization requirements. Bidders will be assessed for their ability to meet the outlined scope within the specified timelines. The final determination will be based on best value for the services proposed.
Delivery Locations
The mandated cleaning services will be delivered across various designated locations managed by the Department of Revenue. Specific site details will be provided in the tender documents once the bidding process commences.
Contact Information
For further inquiries regarding the tender, interested bidders are encouraged to refer to the official procurement portal or relevant departmental communications.
Note: All terms and specifications mentioned above are subject to updates throughout the tender lifecycle, and stakeholders are encouraged to remain informed through official channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that bidders must be registered entities recognized by statutory authorities. They should have demonstrated experience in delivering cleaning and sanitation services in line with industry standards. A comprehensive assessment will be made on past performance in relevant contracts and the provision of necessary licenses or accreditations.
Bidders must submit a thorough proposal detailing their technical specifications for cleaning and sanitation. This includes the methods and equipment to be used, as well as a list of chemicals and cleaning agents that conform to health regulations. Proposals should also showcase adherence to quality standards that ensure effective disinfection in all types of environments covered by the tender.
The submission process requires that all documents be filed electronically via the official procurement platform. Bidders must ensure that documents are in the accepted formats, typically including PDF or Word. Details on the submission portal and requirements will be provided with the tender notice, and late submissions will not be considered.
Yes, this tender has special provisions aimed at fostering the participation of Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories are encouraged to participate and are likely to benefit from relaxation in certain eligibility criteria and considerations during the evaluation process, thereby enhancing their chances of securing contracts.
The payment terms for this tender will be stipulated in the final contract agreement following successful bid evaluation. Typically, payment may be structured against milestones or upon project completion upon satisfactory service delivery. Bidders should prepare to present financial plans that comply with the outlined payment methodologies in their proposals.
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