Tender Title: Monthly Basis Cab & Taxi Hiring Services - SUV
Reference Number: 1878dedc4
Issuing Authority: Department of Revenue, Ministry of Finance
In today’s fast-paced environment, the need for reliable and efficient transportation services is paramount, particularly within government departments. The Monthly Basis Cab & Taxi Hiring Services tender seeks to establish a contract for the provision of SUV vehicles to meet the transportation needs of the Department of Revenue. This service will encompass a monthly hiring arrangement that covers a total distance of up to 2500 km and 320 hours of vehicle usage, ensuring round-the-clock availability (24*7), in both urban and rural settings.
Scope of Work and Objectives
The scope of this tender involves the hiring of SUV vehicles that comply with governmental standards. The primary objective is to provide dependable transportation services that cater to official duties and functions undertaken by the department. The selected contractor will be responsible for delivering vehicles that are comfortable, well-maintained, and fully insured, thereby ensuring the safety and satisfaction of the users.
Eligibility Criteria
To qualify for this tender, bidders must adhere to the following eligibility requirements:
- Registered entities with a valid business license.
- Proof of experience in providing similar transportation services.
- Compliance with all regional transport regulations and safety standards.
- Adequate financial resources to sustain the service over the contract duration.
Technical Requirements
The vehicles provided must meet specific technical specifications including:
- Age of the vehicle not exceeding five years.
- Recent fitness certifications and proper documentation.
- Comprehensive insurance coverage.
- GPS tracking systems installed for monitoring purposes.
Financial Requirements
Bidders will need to provide a comprehensive financial proposal that includes:
- The total monthly hire charge for the vehicles.
- Breakdown of any additional costs related to maintenance, fuel, and driver services.
- Payment terms to be clearly defined in the proposal.
Document Submission Details
Bidders are required to submit all relevant documentation in hard and soft copies. The following documents should accompany the proposal:
- Business registration and certification.
- Financial statements for the past two financial years.
- Technical certification for the vehicles being offered.
Special Provisions
The tender encourages Micro, Small, and Medium Enterprises (MSEs) and startups to participate. Bidders can benefit from the Indian government's policies aimed at supporting MSEs, enhancing their potential for growth and involvement in government contracts.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Experience and reliability of the bidding entity.
The department will utilize a comprehensive scoring system to rank all submissions and select the most suitable proposal.
Delivery Locations
The services will be provided within designated local areas, ensuring timely pick-up and drop-off as outlined in the service agreement.
Contact Information
Further inquiries related to this tender can be directed to the Department of Revenue within the Ministry of Finance. Detailed contact information is available in the tender documentation for interested bidders to facilitate open communication and clarification on any aspects of the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, demonstrating experience in similar transportation services, adherence to regional transport regulations, and sufficient financial capabilities to cover the contract for hiring SUV vehicles. It is crucial for bidders to meet these criteria to ensure they are considered for the award.
The vehicles offered for this tender must adhere to specific technical specifications, including being less than five years old, possessing valid fitness certificates, having comprehensive insurance, and featuring GPS tracking systems for monitoring usage. These specifications are essential to ensure safety and reliability in service.
An Earnest Money Deposit (EMD) is required during the bid submission process to indicate a bidder’s commitment. The EMD amount is usually a small percentage of the total bid value and will be refunded to non-successful bidders after the evaluation process. Successful bidders may have their EMD adjusted against the performance security required upon contract award.
Proposals must be submitted in both hard and soft copies. Accepted document formats typically include PDF for technical and financial proposals. Bidders are advised to check specific guidelines mentioned in the tender document for any additional submission requirements to ensure compliance.
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate due to specific provisions designed to support their growth. This includes favorable bidding terms, potential price preferences, and simplified procedures, aligned with the government’s “Make in India” initiative aimed at promoting local businesses and enhancing procurement from indigenous sources.
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