Tender Title: Vegetable Procurement

Reference Number: GEM/2025/B/6157982

Issuing Authority: Department of School Education and Literacy, Ministry of Education

The vegetable procurement tender aims to facilitate the acquisition of a substantial quantity of diverse vegetables to supply educational institutions under the jurisdiction of the Department of School Education and Literacy. This initiative is an essential measure to ensure students have access to nutritious meals, encouraging healthy eating habits among young learners.

Scope of Work and Objectives

The primary objective of this tender is to secure approximately 263,060 kilograms of various types of vegetables including but not limited to chicken, mutton, fish, beans, and multiple vegetables such as carrots, potatoes, and tomatoes. The selected vendor will be required to deliver these vegetables in a timely manner to designated locations within the educational framework, ensuring high quality, freshness, and adherence to expected nutritional standards.

Eligibility Criteria

Eligible bidders include registered entities such as suppliers, wholesalers, and traders in the agricultural products sector. Interested companies should possess relevant licenses, be compliant with local food safety regulations, and have an established track record of supply in the food industry. Previous experience in supplying educational or institutional clients will be an added advantage.

Technical Requirements

Bidders must demonstrate adherence to industry standards in the procurement and supply chain processes, including:

• Quality assurance practices
• Capability for large volume supply
• Efficient logistics management for timely delivery
• Compliance with health and safety regulations concerning food products

Financial Requirements

Bidders should provide a comprehensive financial outline that includes pricing structures, taxes, and other charges. Competitiveness in pricing is crucial given the tender's focus on cost-efficiency for educational institutions. Evidence of financial capability, such as bank statements and past trade references, will also be required.

Document Submission Details

Interested parties must submit their bids in a structured format, including all necessary documentation such as:

• Registration and compliance certificates
• Technical specifications
• Financial proposals Submission methods may vary, but electronic submission is preferred. Bidders will be required to ensure all documents adhere to the specified format and guidelines.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing simplified eligibility requirements and establishing set-aside contracts to promote inclusive procurement practices. Startups will also find a supportive framework designed to assist them in entering the supply chain for educational institutions.

Evaluation Process

The evaluation of submitted tenders will be based on multiple factors, including:

• Compliance with technical specifications
• Financial viability
• Supplier capacity and reliability
• Price competitiveness

The evaluation committee will score bids systematically to ensure transparency and fairness in the selection process.

Delivery Locations

Designated delivery locations will primarily include schools and educational institutions under the Ministry of Education. Specific addresses and logistical details will be conveyed to the awarded bidder post-selection.

Contact Information

For any queries related to this tender, participants should reach out to the Department of School Education and Literacy. Detailed contact information will be provided to the interested parties upon their formal expression of interest.

Additional Information

Bidders are advised to regularly check the tender notice board for updates or changes. All participating entities should ensure compliance with the stipulated policies to promote local sourcing and align with government initiatives aimed at enhancing the country's agricultural sector.