Tender Title: Catering Service for Event-Based Functions

Reference Number: GEM/2025/B/6174773
Issuing Authority/Department: Ministry of Education, Department of School Education and Literacy

The Ministry of Education, through the Department of School Education and Literacy, invites qualified bidders to participate in this tender for catering services catering to various event-based functions. The services are required for breakfast, lunch, and snacks, ensuring a robust and satisfying menu for all participants involved in these events. The scope of work includes the provision of high-quality vegetarian meals in buffet style and addressing total catering needs effectively.

Scope of Work and Objectives:

The scope of work encompasses the supply of catering services that include:

• Breakfast (Vegetarian, Regular Buffet)
• Lunch (Vegetarian, Regular Buffet)
• Snacks/High Tea (Vegetarian, Regular Buffet)

The primary objective of this tender is to find a vendor that can provide a seamless catering experience for various educational events organized by the Ministry.

Eligibility Criteria:

To qualify for this tender, bidders must adhere to the following eligibility criteria:

• Bidders must be registered entities with valid certifications.
• Experience in providing catering services for similar events is required.
• Compliance with food safety regulations and standards must be proven.

Technical Requirements:

Bidders should possess the capacity to deliver substantial quantities, as indicated by the total quantity of 4500 meals. Additionally, the catering service provider must meet stringent quality standards regarding food preparation, service, and presentation.

• Quality Standards: All services must comply with relevant food safety and hygiene regulations.
• Technical Specifications: Bidders should provide specific details regarding the menus, including dietary options and nutritional value of the offered food.

Financial Requirements:

Financial proposals must clearly outline:

• Cost per meal and total bid.
• Pricing should remain competitive and transparent to ensure fair evaluation.
• All financial documents must be submitted following guidelines in the tender document.

Document Submission Details:

All bids must be submitted through the appropriate channels as outlined in the tender documentation. Bidders are encouraged to verify submission methods and ensure adherence to required formats.

Special Provisions:

This tender allows for benefits dedicated to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government procurement processes.

Evaluation Process:

Bids will undergo a comprehensive evaluation process, focused on:

• Compliance with eligibility criteria.
• Quality and technical specifications of offered services.
• Financial competitiveness.

Delivery Locations:

Catering services are to be delivered at various venues as specified by the Ministry throughout the event duration.

Contact Information:

For any queries regarding the tender, please reach out to the relevant department, ensuring the use of official channels.

This tender represents a key opportunity to contribute high-quality catering services to significant educational functions, ultimately enhancing the experience of participants. Bidders are encouraged to consider all details carefully to prepare competitive and compliant submissions.