Tender Title: Video Recorder for CCTV System (V2)
Tender Reference Number: GEM/2025/B/6173968
Issuing Authority: Department of School Education and Literacy, Ministry of Education
The tender for the Video Recorder for CCTV System (V2) is aimed at procurement for educational institutions to enhance security and surveillance measures across various locations. The objective is to ensure all schools have functional and efficient CCTV systems that maintain the safety of students, staff, and school property. The contract awarded will facilitate the provision of high-quality video recording equipment necessary for comprehensive surveillance coverage.
Scope of Work
The scope of work includes the supply, installation, and commissioning of video recording equipment designed specifically for use with existing CCTV systems. This tender encompasses at least two units of video recorders, which must meet rigorous technical standards to ensure optimal performance and reliability.
Eligibility Criteria
To be considered for this tender, bidders must fulfill the following eligibility criteria:
- Must be a registered business entity with a valid GST registration.
- Have prior experience in supplying similar video recording solutions to educational or public sector clients.
- Must possess a valid PAN and tax clearance certificates.
Technical Requirements
Participating bidders are required to demonstrate compliance with the technical requirements which entail:
- Video recording device specifications that include high-definition recording capabilities, robust storage options, and compatibility with various camera models.
- A minimum of 2 years warranty on all equipment provided.
- Installation and user training must be included in the proposal.
Financial Requirements
Bidders must adhere to financial requirements including:
- Submission of a bank guarantee to ensure contract fulfillment.
- Provision of an Earnest Money Deposit (EMD) as outlined in the tender specifications.
Document Submission Details
All documents are to be submitted electronically via the specified portal or through authorized channels as indicated in the tender document. It is essential to ensure that all required forms are filled out accurately and completely to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups with specific incentives to promote inclusivity and local entrepreneurship. This includes benefits in the evaluation process for qualifying MSEs.
Evaluation Process
The evaluation process will involve a thorough assessment of all bids based on compliance with technical specifications, financial viability, and overall capability to fulfill the contract. Bids will be ranked according to standardized evaluation criteria focusing on price and quality parameters.
Delivery Locations
The designated delivery locations are primarily educational institutions within the jurisdiction of the Department of School Education and Literacy as detailed in the tender.
Contact Information
For any clarifications or additional information regarding this tender, bidders can refer to the official tendering website for contact details or guidance on the bidding process.
In summary, this tender presents a valuable opportunity for suppliers of video surveillance systems to engage with the educational sector, promoting security and safety standards in schools while adhering to government procurement policies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST registration, prior experience in supplying video recording solutions to educational institutions or public sector clients, and possession of a valid PAN along with tax clearance certificates. It is essential for bidders to ensure they meet these requirements for successful participation in the tender.
Bidders must provide specific required certificates, including a valid GST registration certificate, PAN, and tax clearance certificates. Additionally, in cases of MSEs or startups, relevant certifications proving their status must be included to avail of any special provisions related to this tender.
The registration process entails creating an account on the designated e-tendering portal. Bidders need to ensure that all required documents are prepared and uploaded during the registration phase. The registration also requires verification of business credentials and financial capacity to ensure compliance with the tender’s eligibility criteria.
The submission methods for tender documents will primarily be through the electronic tendering portal. Bidders must adhere to specific guidelines for electronic submissions, ensuring that all files are properly formatted and uploaded before the submission deadline to avoid any disqualification.
MSEs participating in this tender can enjoy various benefits, such as relaxation in financial criteria, priority in the evaluation process, and access to special incentives designed to promote local businesses. MSEs that comply with the requirements will have an advantageous standing in the bidding process enhancing their opportunity for contract awards.
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