Tender Timeline
Tender Title: Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/Residential; Unarmed Security Guard, Sweeper
Tender Reference Number: GEM/2025/B/6158253
Issuing Authority/Department: Department of School Education and Literacy, Ministry of Education
The Security Manpower Service tender aims to procure reliable, efficient, and trained security personnel for various educational institutions, including offices, commercial establishments, institutions, and residential areas. The purpose is to provide a safe and secure environment for students, staff, and visitors, thereby fostering a conducive learning atmosphere.
Scope of Work and Objectives
The primary objectives of this tender include:
- Providing unarmed security guards to ensure the safety of the premises.
- Employing sweepers for cleanliness and hygiene maintenance.
- Implementing security protocols compliant with regulations.
- Conducting regular assessments and reporting security-related incidents.
Eligibility Criteria
To be considered for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with valid documentation.
- Demonstrate prior experience in providing security and cleaning services.
- Possess necessary licenses and certifications as mandated by local laws.
- Availability of trained personnel ready for deployment.
Technical Requirements
Bidders must ensure adherence to the following technical specifications:
- Provision of security personnel trained in basic safety and emergency response.
- Employment of personnel who have gone through a background check.
- Equipment and uniforms must meet industry standards.
Financial Requirements
Bidders are required to submit a comprehensive financial proposal detailing:
- Pricing for the provided services.
- Breakdown of cost components, including labor and materials.
- Financial stability documentation, such as balance sheets and bank statements.
Document Submission Details
All bidders must submit their proposals electronically through the GEM platform. The submission must include all requisite documents as specified in the tender document and must be in the prescribed format.
Special Provisions
This tender offers advantages for Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with a level playing field to encourage participation in government tenders. Preferences may be accorded based on stipulated conditions.
Evaluation Process
Proposals will undergo a rigorous evaluation process based on criteria including but not limited to:
- Compliance with eligibility and technical requirements.
- Cost-effectiveness and competitive pricing.
- Quality of previous service delivery records.
- Bidder's reputation and experience in the security field.
Delivery Locations
The services are required in specified educational institutions across various locations as designated by the Department of School Education and Literacy.
Contact Information
For further inquiries regarding this tender, bidders are advised to check the GEM portal for updated contact details to ensure accurate communication.
This tender provides an opportunity for qualified bidders to participate in enhancing security and cleanliness in educational institutions, ensuring a positive impact on the learning environment.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in security service provision, and holding all necessary licenses and certifications allowed by local laws. Bidders must demonstrate the capacity to provide trained personnel and operational capabilities that meet the standards set forth by the Ministry of Education. It is vital for bidders to provide comprehensive documentation with their proposals to substantiate their eligibility claims.
Bidders must demonstrate compliance with specified technical specifications including providing unarmed security guards trained in emergency response and safety protocols. The personnel should undergo background checks to ensure their reliability. Additionally, all equipment and uniforms must comply with industry norms to facilitate professionalism and operational excellence during service delivery.
Bidders need to prepare their applications for the submission process by ensuring all required documents, including eligibility proofs, technical details, and financial proposals, are accurately compiled. These documents must be submitted electronically through the GEM platform, adhering to the formats specified in the tender document. It’s crucial to confirm that all information provided is complete and correctly formatted prior to submission.
In general, payment terms vary based on the agreement reached during the bid evaluation phase. Bidders should expect to outline clear payment terms in their proposal, which typically includes modes of payment, timelines for receipt of payment post-delivery of services, and any conditions regarding performance guarantees or security deposits required throughout the contract duration.
MSEs can look forward to specific benefits such as preferential treatment in the evaluation process, reduced criteria to qualify, and potential financial support from government schemes aimed at promoting entrepreneurship. Bidders representing MSEs should highlight their unique capabilities and how they contribute to local economies under ‘Make in India’ initiatives to maximize their advantages while applying.
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