Medical Education Department Uttar Pradesh Tender by Directorate Of Medical Education And Training (GEM/2025/B/6165873)
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
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Tender Title:
Annual Maintenance Service for Centralised Air Conditioning System
Reference Number:
GEM/2025/B/6165873
Issuing Authority:
Medical Education Department, Uttar Pradesh
The Annual Maintenance Service for Centralised Air Conditioning System tender is published by the Medical Education Department of Uttar Pradesh to procure reliable maintenance services for the centralised air conditioning systems across various medical education facilities. The objective of this tender is to ensure that all centralised cooling systems operate efficiently and maintain desirable indoor climates essential for educational environments and healthcare services.
Scope of Work and Objectives
The awarded contractor will be responsible for the comprehensive upkeep, repair, and servicing of all centralised air conditioning units. This includes regular inspections, preventive maintenance, emergency repairs, and parts replacement as needed. The key objectives include:
- Achieving optimal performance and longevity of the air conditioning systems.
- Minimizing downtime for essential cooling services.
- Ensuring compliance with safety and operational standards.
Eligibility Criteria
Bidders must meet the following eligibility requirements to qualify for the tender:
- Must be a registered and legally compliant business entity.
- Relevant experience in providing maintenance services for air conditioning systems.
- Possession of necessary technical qualifications and certifications.
Technical Requirements
All bids must demonstrate the technical capability to deliver the specified maintenance services. Bidders are required to provide:
- Evidence of past experience with similar projects.
- Information on the technical qualifications of service personnel.
- Compliance with applicable quality standards and safety regulations.
Financial Requirements
Bidders are advised to present a clear financial proposal that includes:
- Detailed pricing for the proposed maintenance services.
- Breakdown of costs for parts, labor, and any additional charges.
- Financial stability evidence, such as bank statements or credit ratings.
Document Submission Details
Bids must be submitted through the designated e-procurement platform by the deadline specified in the tender notice. All necessary documentation, including technical and financial proposals, must be included in the submission.
Special Provisions
To encourage bidding participation from local businesses, special provisions and incentives are available for Micro, Small, and Medium Enterprises (MSEs) and Startups. These may include relaxed eligibility criteria, financial support, or preferred consideration during the evaluation process.
Evaluation Process
The bids will undergo a detailed evaluation process to determine their compliance with technical specifications and financial competitiveness. Factors considered include:
- Quality of the proposed maintenance plan.
- Cost-effectiveness of the bid.
- Experience and qualifications of the bidder.
Delivery Locations
The maintenance services will be required across various medical education institutes located in Uttar Pradesh, with specific addresses provided upon successful awarding of the contract.
Contact Information
For further inquiries regarding the tender, interested bidders are encouraged to reach out to the Medical Education Department of Uttar Pradesh through the established contact protocols.
This tender represents an opportunity for qualified service providers to engage in a critical aspect of healthcare infrastructure maintenance, ensuring that educational facilities remain conducive to learning and patient care through reliable air conditioning systems.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the appropriate business licenses and compliance. Bidders must have a proven track record of relevant experience in maintenance services for air conditioning systems and must demonstrate technical expertise and proper certifications necessary to undertake the work.
Bidders are expected to meet specific technical specifications which include demonstrating capability in maintaining centralised air conditioning systems. This might involve proving the technical qualifications of the service staff, adherence to safety regulations, and providing examples of previous work done that reflects their expertise in the field.
The financial requirements for participants include a detailed financial proposal with transparent pricing for services offered, a breakdown of costs involving parts and labor, and proof of financial stability. Bidders may need to submit bank statements, credit ratings, or similar documents to support their financial viability.
While specific EMD details may vary, bidders are typically required to submit a certain amount as a security deposit to participate in the tender process. This amount serves as a commitment to abide by the terms outlined in the tender. Participants should check the tender notice or platform for the exact EMD amount and submission details.
Yes, there are specific provisions that benefit Micro, Small, and Medium Enterprises (MSEs) as well as startups. These may include relaxed criteria for participation, access to financial assistance, and prioritization in the evaluation process, encouraging local businesses to partake in the tendering opportunities.
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