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Department of School Education and Literacy Tender by Navodaya Vidyalaya Samiti (GEM/2025/B/6136794)

RAW RICE,CHUDA,BOILED RICE,BASKATHI RICE,ARHAR DAL,MASOOR DAL,MOONG DAL,CHANA DAL,KABULI CHANA,SOYA

Murshidabad, West bengal
Goods
Qty:1.2L
Department of School Education and Literacy Tender by Navodaya Vidyalaya Samiti (GEM/2025/B/6136794)

Tender Timeline

Tender Issue
April 14, 2025 at 10:55 AM

Tender Title: Grocery Supplies
Reference Number: GEM/2025/B/6136794
Issuing Authority/Department: Department of School Education and Literacy, Ministry of Education

The Grocery Supplies tender aims to procure a diverse range of grocery items to meet the nutritional and dietary needs of schools under the Department of School Education and Literacy. The scope of work includes the supply of various essential groceries such as RAW RICE, BOILED RICE, DAL, OIL, SUGAR, and a multitude of other food products. The overall objective of this tender is to ensure that students receive nutritious meals in conformity with established nutrition standards.

Scope of Work and Objectives

This tender encompasses the procurement of a total quantity of 121,734 units of various grocery items. Vendors are invited to submit bids for the following categories:

  • Raw Rice
  • Chuda
  • Boiled Rice
  • Various types of Lentils (Arhar, Masoor, Moong, Chana)
  • Groceries like Soya, Sugar, Mustard Oil, and more

The primary goal is to achieve timely delivery and compliance with the quality specifications noted within the tender documents.

Eligibility Criteria

To be eligible for bidding, the interested parties must:

  • Be a registered entity with the relevant authorities.
  • Possess adequate experience in supplying similar grocery items.
  • Demonstrate financial capability to fulfill the order quantity.

Technical Requirements

Bidders must adhere to the specified technical requirements including but not limited to:

  • Quality certifications for each grocery item
  • Compliance with local food safety regulations
  • Verification of product origin and authenticity

Financial Requirements

The financial criteria include:

  • Submission of a duly filled financial bid in the prescribed format.
  • Compliance with the minimum price benchmarks set forth in the tender document.
  • Provision of Earnest Money Deposit (EMD) as specified.

Document Submission Details

Interested bidders must submit the following documents:

  • Administrative and technical bid documents
  • Financial proposals
  • Required certifications including quality and safety documentation

All submissions must be made electronically through the tender management platform by the specified deadline.

Special Provisions

The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs), encouraging them to participate in the supply of grocery items. This is to foster a competitive environment that supports local businesses.

Evaluation Process

The evaluation of bids will be conducted using the following criteria:

  • Compliance with technical requirements
  • Price competitiveness
  • Quality assurance protocols

Bids that meet all specifications and show a commitment to quality will be prioritized.

Delivery Locations

The groceries are to be delivered to designated schools within the jurisdiction prescribed by the Department of School Education and Literacy. Specific delivery points will be provided upon awarding of the contract.

Contact Information

For additional details or inquiries, interested bidders can refer to the official department contact points provided within the tender documentation.

In conclusion, this tender represents a significant opportunity for suppliers to engage in delivering essential grocery items to educational institutions, ensuring a sustainable supply chain while adhering to quality standards and supporting local industries.

General Information

Item Category
RAW RICE , CHUDA , BOILED RICE , BASKATHI RICE , ARHAR DAL , MASOOR DAL , MOONG DAL , CHANA DAL , KABULI CHANA , SOYABEAN , GROUND NUT , WHITE PEAS , GREEN PEAS , RED GRAM , RAJMA , SUJI , GUD , GREEN MOONG , RICE POWDER , URAD DAL POWDER , CHOWMIN , SUGAR , KISMISS , KAJU GOTA , RED CHILLY WHOLE , WHOLE GARAM MASALA , SABUDANA , MILLET , MAIDA , PICKLE SWEET , PICKLEMIXED , PICKLE RED CHILLI , PICKLE GREEN CHILLI , PAPAD LIZZAT , PAPAD HEART , BESAN GRAM DAL , SEMIYA , BISCUIT , BISCUITS , TOMATO SAUCE , CHILLI SAUCE , SOYA SAUCE , VINIGAR , ATTA , MUSTARD OIL , SATTU , GHEE COW , REFINED OIL SUNFLOWER , MILKMAID , MILK POWDER 1 KG PKT , BOURNVITA , HORLICKS , TEA , CUMIN SEEDS , MUSTARD SEEDS , PANCHFORAN , CORIENDER POWDER , CUMIN POWDER , GARAM MASALA , POSTO DANA , CHOLA MASALA , SABJI MASALA , BIRIYANI MASALA , SAHI JEERA , CHAR MAGOJ , KASTURI METHI , CHICKEN MASALA , ROSE WATER , KEWRA WATER , SAMBER POWDER , CHILLY POWDER , TURMERIC POWDER , TABLE SALT , WASHING POWDER , FOOD ATTAR , MIXTURE , BREAD , CREAM BUN , COOKIES , CHIPS , CHIRA BADAM , PATIES , PASTRY , FRUIT CAKE SEO BHUJIA , SEO BHUJIA , MOONG DAL BHAJA
Ministry Name
Ministry of Education
Department Name
Department of School Education and Literacy
Organisation Name
Navodaya Vidyalaya Samiti
State
West bengal
City
Murshidabad

Financial Information

Bid Offer Validity
30 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7735912.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with proof of prior experience in supplying grocery products. Additionally, bidders must demonstrate financial capability and comply with local regulations to ensure successful supply of products stipulated in the tender. It is essential for bidders to align with the standards outlined in the documentation to qualify for this tender.

All suppliers must provide required certifications that affirm quality compliance and food safety during the tender process. This includes necessary food safety certificates, quality standards certifications, and any other relevant documents that validate the condition and integrity of the grocery items being supplied.

The registration process for participation involves filling out the necessary administrative documents and creating an account on the tender platform. Suppliers must submit their credentials and business details as specified in the tender guidelines. Following successful registration, bidders can access the tender documents and submit their bids accordingly.

Bidders are required to submit comprehensive financial bids along with supporting documents, including the earnest money deposit (EMD), product quality certifications, and verification documents that ascertain the origin of grocery items. These documents are critical in evaluating the tenders effectively.

The tender clearly outlines special provisions aimed at Micro, Small, and Medium Enterprises (MSEs). These benefits may involve preferential treatment during the evaluation process, opportunities for capacity building, and encouragement to enhance local procurement initiatives aligned with government policies.

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