Department of School Education and Literacy Tender by Navodaya Vidyalaya Samiti (GEM/2025/B/6137914)
Bus Hiring Service - Short Term - Local; 43-45; Semi Deluxe (SDX); 80,Bus Hiring Service - Short Te
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Tender Title and Reference Number
Bus Hiring Service - Short Term - Local; 43-45; Semi Deluxe (SDX); 80
Reference Number: GEM/2025/B/6137914
Issuing Authority/Department
The tender is issued by the Department of School Education and Literacy, under the Ministry of Education.
Scope of Work and Objectives
The primary objective of this tender is to procure Bus Hiring Services for short-term, local needs. This involves providing semi-deluxe (SDX) buses, specifically in quantities of 43-45 passengers for use in various educational and administrative functions. The services must encompass not only the transportation of students and staff but also logistical support to ensure that all trips are conducted smoothly and efficiently.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet specific criteria. It is required that companies demonstrate prior experience in providing similar bus hiring services, are registered entities, and possess valid licenses in accordance with local transportation regulations. Additionally, all participating firms must comply with applicable safety standards and possess insurance coverage for the vehicles and services provided.
Technical Requirements
Bidders must ensure that all buses offered under this tender meet strict technical specifications laid out by the issuer. This includes the age and condition of the buses being proposed, emission standards compliance, and adherence to safety features aimed at protecting passengers. A thorough inspection of vehicles may be required prior to acceptance to verify compliance with these requirements.
Financial Requirements
All bidders are required to provide detailed financial documents demonstrating their ability to fulfill the financial commitments involved in this tender. This includes providing proof of funds or bank guarantees, as well as submitting a breakdown of pricing for the bus services offered. Payment terms will be defined during the evaluation phase.
Document Submission Details
Bidders must submit their proposals electronically through the designated tendering platform. Complete documentation must include all required forms, technical proposals, and financial bids formatted in accordance with the submission requirements specified in the tender documentation.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provisions for startups are in place to foster competition and inclusive growth. These entities may avail of benefits as outlined in relevant government policies to enhance their participation in government tenders.
Evaluation Process
Proposals will undergo a rigorous evaluation process focused on several critical areas: compliance with technical specifications, financial viability, past performance, and overall value offered. The evaluation team will weigh the merits of each proposal and may engage in discussions with bidders for clarification or to negotiate terms.
Delivery Locations
The services are intended to operate within specific localities as outlined during the tender process. Bidders should confirm their ability to meet the operational demands across designated delivery locations.
Contact Information
Unfortunately, specific contact details for inquiries related to this tender are not provided herein. It is recommended that potential bidders refer to the official government portal for further assistance regarding the bus hiring service tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in providing similar bus hiring services. Companies must provide valid licenses in accordance with local transportation regulations and demonstrate compliance with safety standards. Additionally, proof of insurance coverage for all vehicles used in the contracted services must be presented.
Bidders must possess the necessary certifications that prove compliance with local transportation regulations, including vehicle fitness certificates, pollution under control (PUC) certificates, and other industry-standard documentation related to the bus operations. Meeting these quality standards is crucial for successful tender participation.
Bidders are required to submit their proposals in designated electronic formats as specified in the tender documentation. Typically, documents must be submitted in PDF or Word formats, ensuring that all files are clearly labeled and organized properly for ease of review.
Performance security is typically required as a guarantee for execution of the contract. The amount and form of performance security will be delineated in the tender documentation and may include a bank guarantee or cash deposit, aimed at ensuring that successful bidders fulfill their commitments under the contract.
MSEs may receive special provisions that provide them with advantages during the evaluation process. This can include reduced eligibility criteria and further financial aids under government schemes designed to promote their engagement in public tendering and enhance local procurement practices.
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