Department of School Education and Literacy Tender by Kendriya Vidyalaya Sangathan (GEM/2025/B/6149879)
Toner Cartridges / Ink Cartridges / Consumables for Printers
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Tender Title: Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6149879
Issuing Authority
This tender is issued by the Department of School Education and Literacy, under the Ministry of Education. The department plays a crucial role in ensuring that educational institutions have access to essential educational materials and resources.
Scope of Work and Objectives
The purpose of this tender is to procure toner cartridges, ink cartridges, and consumables for printers required by educational institutions. This procurement aims to support the operational effectiveness of schools and educational bodies by ensuring that they have an adequate supply of printing materials which are vital for day-to-day administrative tasks and student resources.
Eligibility Criteria
To qualify for participating in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with the appropriate business classifications.
- Vendors must demonstrate prior experience in supplying similar products.
- Compliance with local procurement regulations is mandatory.
Technical Requirements
The items supplied must adhere to specific technical specifications necessary for compatibility with existing printer models used within educational institutions:
- All cartridges must be original or OEM-equivalent to maintain print quality.
- Suppliers must ensure that products meet recognized quality standards.
Financial Requirements
Bidders are expected to provide a detailed financial breakdown along with their submission, clearly stating the pricing model including taxes and any additional charges. Earnest Money Deposit (EMD) may be required and should be detailed within the financial proposal.
Document Submission Details
All documents must be submitted electronically through the designated online portal. The submission will include a completed bid form, financial quotes, and any other certificates as specified in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers provisions that may provide preference to startups in terms of evaluated pricing or additional support.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria including:
- Cost-effectiveness of the proposal.
- Quality of the products offered.
- Vendor experience and reliability. The contract will be awarded to the bidder whose proposal provides the best value to the department as determined by the evaluation committee.
Delivery Locations
The cartridges will be delivered to various educational institutions as directed by the Department of School Education and Literacy across the designated regions.
Contact Information
For any inquiries regarding this tender, interested parties can reach out to the contact provided in the official document through the designated communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements for this tender include being a legally registered entity within the appropriate business classifications. Bidders must also demonstrate relevant experience in supplying toner cartridges, ink cartridges, or related consumables. Compliance with local procurement policies is essential to ensure fair and equitable participation.
Bidders are required to submit a set of necessary certificates along with their proposal. This typically includes but is not limited to business registration, tax compliance certificates, and compliance with quality standards. It’s crucial for bidders to provide all requested documentation to avoid disqualification during the evaluation process.
The registration process involves creating an account on the designated e-procurement portal and submitting the required documents online. Ensure that you gather all necessary details and have your certificates ready for a streamlined registration experience. Follow the provided instructions carefully to complete your profile accurately.
The payment terms generally outlined in the tender include the requirement for performance security from the selected vendor and clear timelines for payment post-delivery. Vendors should expect payments to be processed after confirmation of delivery and evaluation of the supplied goods against agreed specifications.
The tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs) by allowing them to enjoy preferential pricing or evaluation criteria that reflect the challenges faced by smaller entities. Additionally, provisions exist that encourage partnerships or collaborations which can help in leveling the playing field for these enterprises in the procurement process.
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