Department of School Education and Literacy Tender by Kendriya Vidyalaya Sangathan (GEM/2025/B/6153294)
Tentage Service - Pole Tents
Tender Timeline
Tender Title: Tentage Service - Pole Tents
Reference Number: GEM/2025/B/6153294
Issuing Authority: Department of School Education and Literacy, Ministry of Education
Scope of Work and Objectives
The primary objective of this tender is to procure Tentage Services specifically for Pole Tents. The winning bidder will be responsible for the supply, installation, and dismantling of approximately 10,000 Pole Tents to locations designated by the Department of School Education and Literacy. The tents should be suitable for various educational events and should enhance the overall experience of participants.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with a valid GST number and must meet all regulatory requirements. Entities must demonstrate experience in providing tentage services, particularly pole tents, and should have a proven track record of successful project completion of similar nature.
Technical Requirements
The tents supplied must adhere to industry standards for quality and safety. They should be made of durable materials suited for outdoor use, ensuring they can withstand various weather conditions. The bidder must include detailed specifications of the tents, including size, weight, and material characteristics.
Financial Requirements
All bidders are required to provide a transparent pricing structure alongside their proposal. This includes clear breakdowns of costs related to transportation, installation, and dismantling of the tents. In addition, bidders must indicate any taxes applicable and provide evidence of financial stability, such as bank statements or credit ratings.
Document Submission Details
Bid submissions must be conducted electronically through the designated portal. All required documentation must be submitted in the accepted formats as specified in the tender requirements (format details to be confirmed in specific submission guidelines).
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs) and startups, offering special provisions and benefits to promote inclusive growth. Bidders qualifying as MSEs or startups are encouraged to highlight this status in their proposals.
Evaluation Process
The evaluation of bids will be carried out based on technical compliance, pricing competitiveness, and the experience of the bidding entity. A scoring system will be applied, weighing both technical and financial aspects to ensure a balanced assessment of all proposals.
Delivery Locations
Tent supplies will be required at various educational institutions as directed by the Ministry of Education. Specific sites will be identified post-award of the tender.
Contact Information
For any queries related to this tender, bids must ideally be discussed with the official contacts from the Department of School Education and Literacy as indicated in the official tender documentation.
In conclusion, this tender for Tentage Service - Pole Tents represents a significant opportunity for qualified bidders to deliver essential services to educational events while contributing to the Ministry of Education's initiatives. Bidders are encouraged to carefully review all submission requirements and provide comprehensive proposals that meet the stated criteria, ensuring compliance for a successful bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST number, demonstrating prior experience in providing tentage services—specifically for pole tents. Bidders must also comply with all relevant regulations and standards in the industry.
The tents should be capable of withstanding various weather conditions and made of durable, high-quality materials. Specific size, weight, and performance parameters must be detailed within the bid, demonstrating compliance with safety regulations and industry standards.
The EMD details, including the amount and payment method, will need to be specified in the bid submission documents. This deposit typically acts as a form of security and is refundable to unsuccessful bidders.
Bids must be submitted electronically through the official tender submission portal. It is crucial for bidders to ensure that all required documents are provided in the specified formats and adhere to submission guidelines.
MSEs may benefit from reduced financial requirements, preferential pricing evaluation, and other provisions designed to encourage their participation. It’s important for MSEs to clearly identify their status in their submissions to take advantage of these benefits.
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