Department of School Education and Literacy Tender by Kendriya Vidyalaya Sangathan (GEM/2025/B/6149901)
Tentage Service - Pole Tents
Tender Timeline
Tender Title: Tentage Service - Pole Tents
Tender Reference Number: GEM/2025/B/6149901
Issuing Authority/Department: Department of School Education and Literacy, Ministry of Education
Scope of Work and Objectives
The overall objective of this tender is to procure tentage services specifically focused on providing pole tents for various educational events and activities organized by the Department of School Education and Literacy. The selected bidder will be responsible for the supply, setup, and dismantling of these tents as well as ensuring their cleanliness and readiness before and after the events. The total quantity required is 3600 pole tents to cater to educational functions across diverse locations.
Eligibility Criteria
Vendors wishing to participate in this tender must satisfy specific eligibility criteria. This includes being a registered entity in the relevant domain of tent provision. Furthermore, bidders are required to demonstrate prior experience in handling contracts of similar nature and scale and must possess all necessary licenses and registrations as per local laws.
Technical Requirements
Prospective bidders must fulfil various technical requirements to ensure compliance with safety and operational standards. This includes providing details about the types of tents available, their capacity, durability, and any relevant certifications. Bidder submissions should also outline their past performance, showcasing their ability to deliver similar projects effectively.
Financial Requirements
Bidders must provide a detailed breakdown of costs associated with the tentage services, including rental fees, setup, transportation, and any additional charges. Financial documents proving the financial viability of the bidder are also required. A clear understanding of pricing structures must be presented during the submission process.
Document Submission Details
All bids must be submitted before the specified deadline. Bid proposals should include the necessary documentation such as technical specifications, financial statements, and applicable certifications. Submissions must be made according to the guidelines specified in the tender document, ensuring no missing documentation.
Special Provisions
This tender recognizes the importance of promoting Micro, Small, and Medium Enterprises (MSEs) and offers specific privileges to eligible vendors. Additionally, provisions may exist for startups, encouraging innovative solutions in tentage services. Interested parties should review any criteria and guidelines that may benefit MSEs during the bidding process.
Evaluation Process
The evaluation of proposals will follow a structured procedure based on predetermined criteria. Factors such as cost-effectiveness, compliance with technical specifications, and previous performance records will be crucial in selecting the successful bidder. The final selection may also take into account local sourcing initiatives to foster community support.
Delivery Locations
Tentage services will be required at various locations under the jurisdiction of the Department of School Education and Literacy. Bidders must provide logistical plans to ensure timely delivery and setup across all specified venues.
Contact Information
For further inquiries regarding this tender, interested parties may refer to the tender document for additional details or contact the issuing authority directly, should contact information be provided in the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, having the appropriate licenses to provide tentage services, and demonstrating previous experience with projects of similar scope. Additionally, bidders must comply with local laws and procurement regulations.
Bidders need to submit relevant certificates such as business registration, tax compliance documents, and safety certifications related to the tentage services provided. Ensure all licenses are valid and meet operational standards.
Vendors must follow the official registration process as outlined in the tender document. This typically involves creating an account on the procurement portal, submitting necessary documentation, and adhering to any specific guidelines provided for the registration.
The technical specifications must include details about the tent dimensions, capacity, materials used, and any safety features. Bidders should also highlight their ability to meet quality standards and ensure the durability of their products during various weather conditions.
The EMD details will be specified in the tender document. Typically, this deposit acts as a security measure to ensure commitment from the bidders and is usually refundable post-evaluation. Additionally, bidders should familiarize themselves with the performance security requirements following the award of the contract.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders