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Department of School Education and Literacy Tender by Navodaya Vidyalaya Samiti (GEM/2025/B/6118056)

Rice Usna,Biriyani Rice,Rice Arwa,Wheat Flour,Wheat Flour,Arhar Dal,Masoor Dal,Chana Dal,Moong Dal,

Jalpaiguri, West bengal
Goods
Qty:44.5K
EST Bid: ₹23.6 Lakh
Department of School Education and Literacy Tender by Navodaya Vidyalaya Samiti (GEM/2025/B/6118056)

Tender Timeline

Tender Issue
April 8, 2025 at 12:12 PM

Tender Title: GROCERY ITEMS
Tender Reference Number: GEM/2025/B/6118056
Issuing Authority/Department: Department of School Education and Literacy, Ministry of Education

The GROCERY ITEMS tender aims to procure essential grocery supplies, including different varieties of rice such as Usna, Biriyani, as well as wheat flour and various lentils, including Arhar Dal, Masoor Dal, Chana Dal, and Moong Dal. This supply will meet the nutritional needs of various educational institutions under the Ministry of Education. The primary objective of this tender is to ensure that students and staff have access to high-quality and nutritious grocery items that contribute to a balanced diet.

Scope of Work and Objectives

The successful bidder will be responsible for supplying a total quantity of 44,453 units of grocery items. The included products comprise a diverse assortment of rice, flour, and lentils. The chosen vendor must ensure the timely delivery of these items to the specified locations, adhering to quality standards and safety requirements.

Eligibility Criteria

Bidders must meet specific eligibility requirements to participate in this tender. This includes being a registered entity capable of fulfilling the contract's requirements. Companies are encouraged to demonstrate their experience in supplying similar grocery items and must comply with all statutory obligations.

Technical Requirements

Bidders should have a robust quality management system in place to guarantee that all products meet the required technical specifications. It's essential that the grocery items adhere to national quality standards, ensuring the safety and nutritional value for consumption.

Financial Requirements

Bidders must submit financial statements proving fiscal stability and the ability to undertake the work required under this tender. In addition, it is necessary to provide details about the pricing strategy for the offered products, outlining cost per unit as well as any applicable taxes.

Document Submission Details

All proposals, including technical and financial bids, must be submitted electronically through the designated government procurement portal. Bidders should ensure that all required documents are included and comply with the submission guidelines outlined in the tender documentation.

Special Provisions

This tender includes provisions to promote participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special considerations may be available to empower these entities to partake in the procurement process. MSEs are encouraged to submit their bids and potentially benefit from lowered financial barriers.

Evaluation Process

The evaluation of bids will follow a structured process, assessing both technical capabilities and financial proposals. Each bid will be reviewed against predefined criteria focusing on quality, pricing, and delivery timelines, with the aim of selecting the most suitable vendor.

Delivery Locations

Specific delivery locations for the grocery items will be communicated to successful bidders upon contract award, ensuring an efficient logistical plan is in place for timely product delivery.

Contact Information

For inquiries regarding this tender, please refer to the official communication channels provided within the tender documentation, ensuring you receive authoritative responses to your queries.

By participating in this tender, vendors not only gain the opportunity to contribute to the educational sector’s nutritional needs but also align with broader national objectives to support local businesses and promote quality standards in food supply.

General Information

Item Category
Rice Usna , Biriyani Rice , Rice Arwa , Wheat Flour , Arhar Dal , Masoor Dal , Chana Dal , Moong Dal , Red Chana Fresh , Kabuli Chana , Matar , Ground Nut , Jaggery Gud , Sugar dry , Chura Mota , Chana Besan , Sujji , Papad , Chanachur , Mustard Oil , Soyabin Oil , Salt Iodised , Murhi , Soyabeen Chunk , Kasuri Methi , Pickle Mixed , Tea Lef , Kala Jeera , Biscuit sweet , Millet Almand Biscuit , Biscuit salted , Biscuit cream , Kaju Fresh , Kismis Fresh , Small Cardamom , Dalchini , Long , Garam Masala Powder , Peela Sarson Powder , Panchforon , Jeera gotta , Red Chilli Gota , Red chilli Powder , Kasmiri Red Chilli Powder , Sabji Masala , Turmeric Powder , Ajwain , Corriander Powder , Jeera Powder , Washing bar , Washing Powder , Ghee , Kali Mirch , Disposal Plate , Disposal Glass , Disposal Tea Coffee cup , Disposal Bowl , Disposal spoon , Kala Namk Black Salt , Aluminium food Packing box with lead , Napkin Paper , Cheken Masala
Ministry Name
Ministry of Education
Department Name
Department of School Education and Literacy
Organisation Name
Navodaya Vidyalaya Samiti
State
West bengal
City
Jalpaiguri

Financial Information

Estimated Bid Value
₹23,62,697.00
Minimum Turnover
₹4.00 Lakh (s)
Bid Offer Validity
30 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Item wise evaluation/
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7715375.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity capable of providing the listed grocery items. Bidder qualifications may include previous experience in similar supply contracts, adherence to statutory regulations, and the ability to meet product quality standards. Companies should provide valid documentation to support their eligibility to ensure compliance with the tender guidelines.

Bidders are required to present several certificates, which may include business registration documents, tax compliance certificates, and proof of quality certifications for the grocery items offered. It’s crucial to ensure that all documentation complies with the government standards to facilitate a smooth evaluation process.

To register for bidding on this grocery items tender, potential vendors must complete an online registration process through the official government procurement portal. This includes filling out the necessary forms, submitting required documents, and confirming eligibility to participate in the tender.

The submitted documents for this grocery items tender should be in PDF or JPEG formats, ensuring compatibility with the evaluation software used by the department. All files must be clearly labelled and organized to facilitate efficient review by the evaluation committee.

The grocery items tender encourages participation from MSEs by offering specific provisions designed to reduce financial and administrative barriers. These may include reserved quotas or relaxed bidding criteria to promote inclusivity and support local businesses in competing for government contracts.

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