Tender Title: Supply of Grocery Items for Canteen

Reference Number: GEM/2025/B/6167970

Issuing Authority: Department of Science and Technology (DST), Ministry of Science and Technology

The Supply of Grocery Items for Canteen tender is aimed at sourcing essential grocery items for the canteen operations of the Department of Science and Technology. This project seeks to engage a reliable supplier who can provide high-quality and diverse grocery products that cater to the needs of the facility. Given the nature of the canteen, the scope of work includes everything from the procurement and supply of staple items such as vegetables, fruits, dairy products, and dry goods.

Scope of Work and Objectives

The primary objective of this tender is to ensure that the canteen is well-stocked with essential items to maintain smooth operations and deliver quality food services. The supply of grocery items will be monitored for quality, freshness, and reliability. Vendors are expected to propose a comprehensive list of the grocery items they can supply, ensuring a regular supply chain to meet the canteen's requirements without any disruption.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

1. Vendors must be legally registered entities capable of conducting business in the grocery supply sector.
2. The bidder must demonstrate previous experience in supplying food products to similar institutions or canteens.
3. Compliance with food safety regulations and certifications is essential.

Technical Requirements

Bid submissions must include documentation that showcases adherence to specified technical requirements, including:

• Proof of quality certifications for food safety (e.g., FSSAI licenses).
• Past performance records that indicate experience in similar supply chain contracts.
• Capability to deliver products within stipulated timeframes.

Financial Requirements

Potential suppliers are required to exhibit financial stability and possess an adequate cash flow to fulfill the contract. All bids must include:

• Detailed pricing strategies for each grocery item.
• Any applicable taxes and additional costs should be clearly mentioned.

Document Submission Details

Interested parties must submit their completed bids through the designated online portal. Required documents include:

• Registration certificates.
• Proof of experience and performance in grocery supply.
• Safety and quality certification documents. Bids should be submitted before the established deadline, ensuring all documentation is complete and consistent.

Special Provisions

Certain provisions may apply to vendors categorized as Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to receive preferential treatment in the evaluation process. This initiative supports the growth of local businesses within the supply chain.

Evaluation Process

The evaluation of bids will occur based on qualitative and quantitative measurements, factoring in:

• Conformity to technical requirements.
• Pricing competitiveness.
• Delivery timelines and reliability.

Delivery Locations

The grocery items are to be delivered directly to the canteen of the Department of Science and Technology at the specified location listed in the tender documents.

Contact Information

For further queries regarding this tender, suppliers may reach out through the official channels provided on the procurement portal. It is recommended that all queries are forwarded well in advance of the submission deadlines to allow for timely responses.