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Tender Title: Facility Management Services
Reference Number: GEM/2025/B/6100785
Issuing Authority: Department of Science and Technology (DST)
The Department of Science and Technology is inviting tenders for the provision of Facility Management Services, which will include a comprehensive package of office management, housekeeping, horticulture services, and the supply of necessary consumables. This tender aims to enhance the operational efficiency and maintain the aesthetic standards of the facility under the purview of the department.
Scope of Work and Objectives
The primary objective of this tender is to secure a proficient service provider responsible for managing various facility operations to ensure a conducive environment for productivity. The scope of work includes:
- Housekeeping Services: Daily cleaning and maintenance of office premises, ensuring cleanliness in all areas including washrooms, lobbies, and workspaces.
- Horticultural Services: Maintenance of existing gardens and landscaping to enhance the aesthetic appeal of the facility.
- Consumables Supply: Provision of necessary consumables as part of the contract cost, which will be explicitly outlined to ensure comprehensive service delivery.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, including:
- Registration as a legal entity providing facility management services.
- Experience in delivering similar services in government or corporate sectors.
- Proven financial stability and capacity to manage the contract.
Technical Requirements
Bidders are required to demonstrate compliance with technical specifications, which include:
- Staff qualifications and experience in facility management.
- Capability to provide all necessary equipment and supplies for the services mentioned.
- Adherence to established quality standards in service delivery.
Financial Requirements
The financial requirements of this tender necessitate that bidders:
- Submit pricing that reflects their understanding of the service scope.
- Provide evidence of financial capability to undertake the project.
- Include Earnest Money Deposit (EMD) as specified in the tender documents.
Document Submission Details
All documentation must be submitted electronically through the specified platform. Bidders should ensure that their submissions are complete and include all necessary certificates, proof of eligibility, and financial documents. It is crucial to comply with the format specified in the tender guidelines.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities are urged to respond, as certain benefits may be applicable to support their competitive stance in the bidding process.
Evaluation Process
The evaluation of bids will follow a systematic approach, focusing on price, technical competency, and compliance with quality standards. Each bid will undergo thorough scrutiny to ensure all criteria are met before final selection.
Delivery Locations
Services will be delivered at designated office locations under the jurisdiction of the Department of Science and Technology. The specific addresses and facilities will be detailed in the tender documents.
Contact Information
For further inquiries regarding this tender, potential bidders are encouraged to reach out through the specified contact channels provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include the necessity for bidders to be registered entities in the facility management sector. They must demonstrate prior experience in similar service provisions, ideally within government or established corporate environments. Additionally, bidders should exhibit financial stability and adequate capacity to manage the service operations as outlined in the tender documentation.
To comply with this tender, bidders must provide necessary certificates including registration documents, GST registration, and any relevant industry certifications that reflect their capability to deliver on the technical and service expectations of the facility management scope.
The submission process mandates that all bidders upload their documentation and proposals via the designated tender management platform. It is essential to submit complete files in the accepted formats—commonly PDFs or Word documents—ensuring each section of the tender response is well-structured and easily accessible to evaluators.
The Earnest Money Deposit (EMD) serves as a security measure to ensure bidder commitment. For this tender, the required amount is specified in the tender documents, and it must be submitted along with the bid to be considered for evaluation. Failure to provide the EMD may result in disqualification from the bidding process.
Yes, the tender contains provisions specifically designed to support Micro, Small, and Medium Enterprises (MSEs) as well as startups. These benefits may include relaxed eligibility criteria, preferential evaluation, and financial incentives to promote participation from these sectors, enhancing their competitive edge in securing government contracts.
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