Tender Title: Video Conferencing Camera with Accessories
Tender Reference Number: GEM/2025/B/6132382
Issuing Authority/Department: Department of Scientific and Industrial Research (DSIR), Ministry of Science and Technology
Scope of Work and Objectives
This tender aims to procure high-quality video conferencing cameras along with necessary accessories, enhancing the operational efficiency of various departments. The key objective is to secure a reliable supplier capable of delivering products that meet the technological requirements specific to video conferencing applications. The delivered goods must facilitate seamless communication and collaboration across multiple platforms, thereby supporting the government's initiative to foster digital connectivity.
Eligibility Criteria
Participating bidders must fulfill certain eligibility criteria which include:
- Being a registered entity.
- Compliance with all local and national procurement laws.
- Demonstrating a proven track record in supplying similar products to government agencies or large corporations.
Technical Requirements
The technical requirements for the video conferencing cameras include:
- High-definition video output (at least 1080p).
- Integrated audio capabilities for clear communication.
- Compatibility with various operating systems and conferencing software.
- Provision of necessary accessories such as tripods, cables, and remote controls.
Financial Requirements
Bidders are required to present their financial capabilities, which may include:
- Proof of adequate capital to supply the required units.
- Prior experience in handling contracts of a similar scale and scope.
- Competitive pricing proposals that ensure value for money while meeting the quality standards expected by the DSIR.
Document Submission Details
Prospective bidders must submit comprehensive documentation, including:
- A completed bid application form.
- Technical brochures and specifications of the proposed equipment.
- Financial statements and bidding price. All documents must be submitted electronically in the specified formats (e.g., PDF, DOC).
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, enabling them to participate in this tendering process. MSEs may qualify for special consideration, which can include relaxed eligibility criteria or financial incentives.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications and requirements
- Financial competitiveness of the proposal
- Overall experience and capability of the bidder
Bids will be scored against predefined criteria, ensuring transparency and fairness throughout the selection process.
Delivery Locations
Successful bidders must be prepared to deliver the video conferencing cameras and accessories to designated locations as specified by the DSIR, following the completion of purchase agreements.
Contact Information
For queries related to this tender, bidders may reach out to the designated contact personnel in the Department of Scientific and Industrial Research. Direct details are typically provided within official communications pertaining to the tender.
Other Important Information
All interested bidders should ensure strict compliance with applicable laws and standards concerning technology procurement and support local sourcing where possible. Bidders are also encouraged to demonstrate their commitment to sustainability and social responsibility in their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with compliance to local regulations, and having experience in supplying similar products, particularly to government sectors. Bidders must also demonstrate financial stability and past performance in handling equivalent contracts.
Required certificates include compliance with quality assurance standards and certifications relevant to the supplied technology. Bidders must also hold relevant business licenses and certifications that demonstrate their capabilities in delivering high-quality video conferencing solutions.
To register for this tender, potential bidders must follow the official registration process outlined in the tender documents. Typically, this involves submitting a bid application along with relevant credentials and financial documentation via the specified electronic submission platform.
Bidders must ensure that all submitted documents are in acceptable electronic formats such as PDF and DOC files. It is vital that documents are legible and clearly formatted to comply with the submission guidelines outlined in the tender documentation.
Yes, there are specific benefits available for Micro, Small, and Medium Enterprises (MSEs) as well as startups participating in this tender. This may include relaxed criteria, funding incentives, or priority in the evaluation process, thereby encouraging innovation and local business engagement.
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