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Tender Title: Custom Bid for Services - Wide Format Printer, Copier, and Scanner
Reference Number: GEM/2025/B/6129468
Issuing Authority/Department:
This tender is issued by the Department of Scientific and Industrial Research (DSIR) under the Ministry of Science and Technology.
Scope of Work and Objectives
The primary objective of this tender is to acquire a wide format printer, copier, and scanner. The scope of work encompasses the procurement of multiple units of the specified equipment (total quantity of 3 units), ensuring operational efficiency and meeting the daily demands of the department. Suppliers are expected to provide comprehensive service options, including installation, maintenance, and support for the supplied equipment.
Eligibility Criteria
To participate in the tender, bidders must meet the following eligibility criteria:
- Must be a legally registered entity.
- Should possess relevant experience in providing maintenance services for large-format printing equipment.
- Compliance with the tender’s technical specifications and quality standards is mandatory.
Technical Requirements
The technical requirements for this tender include:
- The printer, copier, and scanner must support wide format sizes.
- Must include features such as high-resolution printing, fast processing speeds, and user-friendly operation.
- Equipment must comply with standard industry quality benchmarks to ensure reliable performance.
Financial Requirements
Bidders are required to demonstrate financial stability, which can be substantiated through submitted financial documents. Pricing should reflect a comprehensive breakdown including equipment costs, installation, and any ongoing service agreements.
Document Submission Details
Interested parties must submit their documents electronically in the specified formats to ensure that all submissions are registered promptly. All bids must be accompanied by relevant supporting documents to facilitate the verification process.
Special Provisions
This tender is particularly noteworthy for micro, small, and medium enterprises (MSEs) and startups, as certain concessions may be extended to encourage participation. These provisions may include simplified documentation requirements and potential financial support.
Evaluation Process
The evaluation will follow a structured approach, assessing the bids based on:
- Adherence to the technical specifications.
- Financial viability and cost-effectiveness.
- Track record and experience in similar projects. The department reserves the right to seek clarification or additional information from bidders to finalize the selection.
Delivery Locations
Delivery and installation of the equipment will occur at specified locations as directed by the department during the procurement process.
Contact Information
For additional inquiries regarding this tender, please refer to the official department contacts provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity with proven experience in supplying large-format printing and copying equipment. Bidders must also comply with the technical specifications detailed in the tender document, ensuring that they can deliver the products and services required by the Department of Scientific and Industrial Research.
The technical specifications for the equipment include capabilities such as printing, copying, and scanning in wide formats along with high resolution and rapid production speeds. Bidders should adhere to industry quality standards to ensure the equipment performs reliably, meeting all operational expectations stated in the tender documents.
The payment terms for this tender typically involve milestones based on equipment delivery and installation. Bidders should propose a payment schedule that aligns with project completion stages, ensuring transparency and mutual agreement prior to contract finalization.
Bids must be submitted electronically in the specified formats outlined in the tender document. It is crucial to ensure adherence to submission protocols to avoid any disqualifications based on non-compliance with the submission methods detailed in the tender.
Yes, the tender includes provisions designed to support Micro, Small, and Medium Enterprises (MSEs) and startups, which may allow them to fulfill documentation requirements more easily or gain financial support. These benefits are intended to encourage participation from a broader range of suppliers, fostering a more inclusive procurement environment.
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