Department of Space Tender by Indian Space Research Organization (GEM/2025/B/6121744)
Supply Installation Testing and Commissioning of 400kVA AVR at MCF Bhopal
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Tender Title: Supply Installation Testing and Commissioning of 400kVA AVR at MCF Bhopal
Tender Reference Number: GEM/2025/B/6121744
Issuing Authority/Department: Department of Space
The Department of Space is inviting bids for the Supply Installation Testing and Commissioning of 400kVA Automatic Voltage Regulator (AVR) at the MCF in Bhopal. This tender represents a key initiative to enhance power stability and reliability for critical operations at the center. The successful bidder will be responsible for ensuring that the AVR is delivered, installed, thoroughly tested, and commissioned per the outlined specifications.
Scope of Work and Objectives
The primary objective of this tender is to procure a high-quality 400kVA AVR that meets the specific technical requirements outlined in the tender documentation. The work encompasses the following key areas:
- Supply of AVR along with all necessary accessories.
- Installation of the AVR at the designated site within MCF Bhopal.
- Comprehensive testing to verify functionality and compliance with the specified standards.
- Final commissioning to ensure readiness for operational use.
The anticipated outcome is a fully functional AVR system that enhances existing infrastructure and supports uninterrupted electrical supply.
Eligibility Criteria
To participate in this bidding process, bidders must comply with specific eligibility criteria including:
- At least three years of experience in the supply and installation of similar equipment.
- Registration as a legal entity in the relevant field of work.
- Ability to provide valid references from previous clients for similar projects undertaken.
- Compliance with local regulations and standards as applicable to the technology involved.
Technical Requirements
The technical requirements for the AVR include:
- Capacity rating of 400kVA.
- Quality assurance certifications such as ISO 9001.
- Compliance with safety and environmental standards as defined by the Department of Space.
Bidders are expected to present detailed specifications of the AVR being supplied, including efficiency ratings and operational warranty terms.
Financial Requirements
Bidders will need to demonstrate their financial capabilities to undertake the project, which includes:
- Submission of a relevant Earnest Money Deposit (EMD), the amount of which will be specified in tender documentation.
- A financial statement that showcases the financial health of the bidding organization.
Document Submission Details
All submissions must be made through the prescribed bid submission channels, and include the following documents:
- Completed bid form.
- Technical proposal addressing all requirements in this tender.
- Financial proposal outlining pricing structure.
- Any additional documentation as specified in the tender instructions.
Special Provisions
This bidding process recognizes the importance of promoting Micro, Small, and Medium Enterprises (MSEs). Therefore, benefits and provisions are available for MSEs and eligible startups aimed at fostering a competitive environment.
Evaluation Process
Bids will undergo a rigorous evaluation process based on technical compliance and financial competitiveness. Evaluators will score each submission according to predetermined criteria, ensuring transparency and fairness.
Delivery Locations
The equipment must be delivered to the specified location at MCF Bhopal as identified in the tender documentation. Adherence to delivery schedules is crucial for meeting project deadlines.
Contact Information
For any inquiries related to this tender, interested bidders can reach out to the procurement email provided by the Department of Space.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, possessing at least three years of experience in supplying and installing similar equipment, and demonstrating compliance with local industry standards and regulations. Additionally, bidders must provide references for similar projects completed and ensure adherence to the guidelines set forth in the tender documentation.
To ensure quality and reliability, the technical specifications for the AVR must encompass a capacity rating of 400kVA, compliance with ISO 9001 quality assurance standards, and adherence to electrical safety protocols. Specifications should also include efficiency ratings and warranty provisions, showcasing the equipment’s reliability and suitability for use at MCF Bhopal.
The Earnest Money Deposit (EMD) is a monetary guarantee that each bidder must submit along with their proposal. This deposit serves to assure the Department of Space of the bidder’s seriousness in participating. The exact EMD amount is typically specified in the tender documentation and must be paid through the prescribed method in order to validate the bid.
Bids must be submitted electronically via the designated online bidding platform, ensuring all supporting documents are included. The submission should include a completed bid form, technical proposal, financial proposal, and any supplementary documents required. It’s crucial to follow submission guidelines precisely to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) have access to special provisions aimed at fostering a competitive bidding environment. Participants that qualify as MSEs may receive benefits such as reduced EMD, favorable terms in financial evaluations, and opportunities to participate in future projects under the initiatives designed to promote local entrepreneurship in accordance with the government’s ‘Make in India’ policies.
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