The tender titled Professional Large Format Display with reference number GEM/2025/B/6163754 is issued by the Department of Space. This tender aims to procure advanced large format display systems that are crucial for varied applications in the department's projects. The primary objective is to acquire high-quality display systems that can handle professional demands, enhance visualization and presentation, and meet the specified technical and operational requirements.
Scope of Work and Objectives
The successful bidder will be responsible for delivering two units of professional large format displays conforming to the high standards required by the Department of Space. The scope encapsulates not just the provision of hardware but also installation, integration, and support to ensure optimal performance. The displays should cater to diverse settings, allowing for versatile use in presentations, exhibitions, and operational displays.
Eligibility Criteria
To ensure that only qualified vendors participate, strict eligibility criteria are set, including:
- A valid registration as a business entity.
- Proven experience in supplying similar large format display systems.
- Compliance with local and national procurement regulations.
Technical Requirements
Bidders must guarantee that the displays meet or exceed specific technical standards, which include:
- Resolution of at least 4K.
- Full-color accuracy and brightness levels suitable for professional environments.
- Compatibility with various input sources and connectivity options.
Financial Requirements
Vendors should be prepared to provide financial documentation that demonstrates their fiscal capability to undertake and complete the project, including:
- Proof of prior projects of similar value.
- A valid Earnest Money Deposit (EMD) as per stipulated guidelines.
Document Submission Details
All documents related to the tender must be submitted through the designated procurement platform as specified in the tender guidelines. This typically includes:
- Technical proposals detailing the display specifications and installation plans.
- Financial bids providing clear pricing structures and breakdowns.
Special Provisions
Particular attention is given to Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions ensure that these businesses receive preferential consideration and assistance throughout the procurement process, encouraging innovation and inclusion in the supply chain.
Evaluation Process
The procurement process involves a structured evaluation of bids based on technical compliance, pricing, and vendor reliability. Each tender submission will undergo a thorough review to determine conformity with the stated requirements and standards.
Delivery Locations
The delivery of the products will be required at designated locations specified by the Department of Space. Successful bidders will receive further instructions post-selection regarding the logistics and installation requirements.
Contact Information
For queries related to the tender, interested vendors are encouraged to refer to the official channels of the Department of Space for accurate and updated information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license. Vendors must demonstrate prior experience in supplying large format displays comparable in complexity and scope to those requested. Compliance with any applicable national and local procurement regulations is also mandatory. Financial capability must be showcased through the provision of audited financial statements or similar documentation.
In order to participate in this tender, vendors are required to submit relevant certifications that could include quality assurance certificates, environmental compliance documents, and any proprietary certifications relevant to large format display systems. It ensures that the products meet necessary quality and performance standards uniformly expected in government procurements.
The registration process typically involves creating an account on the procurement platform where the tender is listed, completing all necessary fields with accurate business information, and uploading required documents. Vendors must ensure that they adhere to all stipulated guidelines and provide truthful information to avoid disqualification.
Documents must be submitted in established formats stipulated in the tender guidelines, such as PDF or DOCX. Submissions should be digitized and clear, ensuring that all data is legible for ease of evaluation. Following the recommended formats increases the likelihood of acceptance during the review process.
The evaluation process for bids is conducted through a series of systematic checks aiming to assess both technical compliance and financial viability. Key considerations include how well the submission meets the technical specifications required, the overall pricing structure, and the vendor’s past performance and reliability as evidenced by previous contracts and references. Notifications of results will be shared with bidders post-evaluation.
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