Tender Title: Annual Operation and Maintenance Contract for 11 kV Substations
Tender Reference Number: GEM/2025/B/6146452
Issuing Authority/Department: Department of Space
The Department of Space is inviting bids for a high-value tender focusing on the operation and maintenance of 11 kV substations. This contract handles the annual operation and maintenance services of substations located at the newly established 39 acres SAC campus in Bopal, Ahmedabad. Given the crucial nature of these services, the objective is to ensure the reliable supply of electricity through effective management of the substations.
Scope of Work and Objectives
The objective of this tender is to engage a qualified contractor to perform comprehensive operation and maintenance services for 11 kV substations for a period of two years. The selected contractor will be responsible for the upkeep of all equipment, ensuring optimal functionality, safety compliance, and adherence to performance standards. The scope includes but is not limited to:
- Regular inspections and maintenance of equipment.
- Scheduled preventive maintenance.
- Emergency response services in case of outages.
- Coordination with the Department of Space for operational reporting.
Eligibility Criteria
To be eligible for participation, bidders must be registered entities with a focus on substations and related services. Interested applicants should have previously completed similar contracts, demonstrating pertinent experience in the operation and maintenance of electrical infrastructure. Specific financial criteria may apply to ensure that the bidder can support the project's demands.
Technical Requirements
The bidder needs to comply with all relevant technical specifications that include:
- Provision of qualified personnel with experience in substation operations.
- Capability to use up-to-date tools and technologies for maintenance.
- Compliance with all local electric safety standards.
- Assurance of high-quality service delivery adhering to industry benchmarks.
Financial Requirements
Bidders are expected to provide a detailed financial proposal that reflects a clear understanding of service costs associated with the contract. Financial documentation must demonstrate fiscal stability and capacity to undertake the project.
Document Submission Details
Bidders are required to submit their proposals electronically via the GEM portal. All documents must adhere to specified formats and include necessary certificates affirming compliance with eligibility and financial criteria.
Special Provisions
In alignment with national policies, the tender also offers special provisions to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate more actively in government contracts.
Evaluation Process
The evaluation process will be stringent, emphasizing the ability of bidders to meet technical specifications and financial viability. Bids will be assessed based on comprehensive criteria including competitive pricing, service capability, and relevant experience.
Delivery Locations
The maintenance services will be strictly required at the respective 11 kV substations within the 39 acres SAC campus, Bopal, Ahmedabad.
Contact Information
For further details or clarification, interested bidders may refer to the official contact points provided on the GEM portal and the Department of Space.
In summary, this tender represents a significant opportunity for qualified contractors specializing in operation and maintenance of electrical substations to engage with a key government department while ensuring uninterrupted electrical service to a crucial facility.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that specializes in the operation and maintenance of substations. Bidders must hold a valid license and demonstrate prior experience in executing contracts of similar nature. Financial stability to support ongoing operations and compliance with safety regulations are also vital for qualification.
Interested bidders must possess and submit relevant certificates indicating their compliance with industry standards and technical specifications. This may include quality management certifications (such as ISO), electrical safety certifications, and any local regulatory approvals that are necessary for operating electrical infrastructure.
The registration process involves creating an account on the GEM portal, where bidders must complete their profiles by providing all essential details related to their company and services. Once registered, they will be able to access the tender documents and submit their bids electronically as per the guidelines specified.
Bidders should submit all required documents in standardized formats, typically including PDF or Word formats. All technical and financial submissions must be clear and legibly formatted to facilitate an efficient evaluation process. Specific details regarding formats can usually be found in the tender documents.
MSEs may receive concessions in terms of bidding fees and are often privileged with additional scoring in the evaluation process due to their role in fostering local economies. Startups are also encouraged to participate, aligning with the government’s initiatives to bolster innovation and provide essential services while supporting local content rules.
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