Tender Title: Operation and Maintenance of Substation
Reference Number: GEM/2025/B/6145947
Issuing Authority: Department of Space
The Department of Space is inviting bids for the operation and maintenance of substation equipment, including DG sets at various locations, namely the RSA MRS CSL TV Studio and RISAT substations in SAC Campus, Ahmedabad. This tender encompasses a two-year contract aimed at ensuring continuous and efficient operation of substation facilities, thereby aligning with national standards for power supply management.
Scope of Work and Objectives
The primary objectives of this tender are to ensure reliable operation, optimal management, and maintenance of the substation equipment and systems. The scope of work involves:
- Routine inspections and preventive maintenance of all substation equipment.
- Immediate troubleshooting and corrective actions in case of operational failures.
- Comprehensive reporting and documentation of all maintenance activities, including performance metrics.
- Ensuring adherence to safety and compliance standards mandated by regulatory authorities.
Eligibility Criteria
To be eligible for this tender, bidders must fulfill the following criteria:
- Be a registered entity with appropriate licenses.
- Demonstrated experience in operation and maintenance of substations or similar electrical infrastructure.
- Financial stability to support the operational demands of this contract.
Technical Requirements
Bidders must possess a robust technical framework capable of meeting the demands of this substation operation. This includes:
- Qualified personnel with certifications in electrical engineering or related fields.
- Experience with DG sets and maintenance processes.
- Compliance with relevant industry standards and regulations.
Financial Requirements
Participants must provide evidence of their financial capability, which includes:
- Recent balance sheets and profit & loss statements.
- Bank guarantees or other financial instruments affirming stable funding sources.
Document Submission Details
All tender submissions should include the following documents:
- Bidder's registration certificates.
- Technical proposals detailing operational methodologies and personnel credentials.
- Financial documentation supporting eligibility criteria.
Special Provisions
The tender has special provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to apply, receiving benefits that may include price preference or financial support for participation.
Evaluation Process
The evaluation process will involve two key stages:
- Technical Evaluation: Assessment of the technical capabilities and experience of bidders.
- Financial Evaluation: A detailed review of financial proposals to ensure competitiveness and compliance with budgetary requirements.
Delivery Locations
The operational activities will be conducted at the following locations:
- RSA MRS CSL TV Studio, SAC Campus, Ahmedabad.
- RISAT substation, SAC Campus, Ahmedabad.
Contact Information
For further clarifications, potential bidders may refer to the official website of the Department of Space, where additional contact methods might be disclosed.
In conclusion, this tender represents a significant opportunity for qualified bidders specializing in the operation and maintenance of electrical infrastructures, ensuring compliance with standards and enhancing operational efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant licenses, and having demonstrable experience in the operation and maintenance of substations. Additionally, bidders are required to present financial documentation confirming their fiscal stability, ensuring their capability to undertake operational demands over the contract’s two-year period.
Required certificates may include qualifications in electrical engineering or relevant fields, operational licenses specific to electrical installations, and compliance certifications confirming adherence to industry safety standards. It is essential that bidders demonstrate their proficiency in managing substations and DG sets effectively.
The registration process involves submitting the required documents that demonstrate eligibility. Bidders need to fill out the necessary forms, attach supporting documentation like registration certificates, and present a financial viability statement. Submissions must clearly outline the bidder’s operational capacity within the space of electrical infrastructure management.
Payment terms in the tender typically stipulate timely remuneration aligned with milestone achievements in the scope of the contract. It may also involve an initial deposit, followed by periodic payments based on performance metrics and compliance with the operational standards set forth in the agreement.
The tender includes provisions that specifically support MSEs, which may offer financial incentives such as price preferences over larger businesses, technical assistance, and access to resources that enhance the participation of smaller entities in substation operation and maintenance contracts. This ensures a more inclusive approach to procurement and fosters local industry growth.
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