The Tender GEM/2025/B/6159380, issued by the Department of Space, outlines a request for proposals focused on Customized AMC/CMC for Pre-owned Products, specifically targeting the Compressor products manufactured by Atlascopco. This tender encompasses a Comprehensive Maintenance Contract (CMC) aimed at ensuring optimal performance and reliability of the pre-owned compressors under maintenance, and underscores the department’s commitment to effective asset management.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for a Comprehensive Maintenance Contract that delivers customized Annual Maintenance Contracts (AMC) and Comprehensive Maintenance Contracts (CMC) for specified pre-owned compressors by Atlascopco. The work includes routine service checks, parts replacement, preventive maintenance, and urgent repairs to ensure the longevity and efficiency of the compressors. This tender emphasizes a systematic approach to maintenance that aligns with the operational standards of the Department of Space.
Eligibility Criteria
Eligible bidders must be registered entities with previous experience in executing maintenance contracts for compressor systems. They should possess requisite certifications, such as ISO, for the services they offer and must demonstrate proven capability in managing similar projects effectively.
Technical Requirements
Bidders are required to meet stringent technical specifications including the capability to execute maintenance tasks as per OEM guidelines, ensure the use of genuine parts, and maintain a track record of quality service delivery. Additionally, bidders must provide comprehensive service documentation status and adherence to safety and compliance standards.
Financial Requirements
Financial capability is a critical criterion. Bidders must provide financial statements illustrating sufficient liquidity to undertake the responsibilities as detailed in the contract. Moreover, compliance with financial accountability metrics, including having a valid GST registration, is mandatory.
Document Submission Details
Bidders are required to prepare and submit their proposals electronically using the prescribed formats as indicated in the tender documents. All submissions must include an Earnest Money Deposit (EMD) as specified in the terms of reference, which serves as a security against the proposals tendered.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, offering them special consideration during the evaluation process. Such entities are encouraged to provide evidence of their status to avail of these benefits.
Evaluation Process
Proposals will undergo a systematic evaluation process based on predefined criteria which will include technical capability, financial standing, experience, and proposed service approach. The selection will be influenced by the alignment of the bids with the quality standards expected by the Department of Space.
Delivery Locations
Services must be delivered at sites specified by the department, demanding flexibility and the capacity to mobilize resources in line with operational demands.
Contact Information
For more information regarding this tender, bidders may contact the Department of Space, although specific contact details are not available in the provided tender documentation. It is advisable for interested parties to carefully review the tender documents for additional instructions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with prior experience in executing maintenance contracts specifically for compressor systems. Bidders must hold relevant certifications such as ISO, showcasing their compliance with quality assurance standards. Additionally, financial stability with valid GST registration is crucial for participation in this tender.
Participants must submit copies of required certificates which may include ISO certifications and other relevant quality assurance documents. These certificates attest to the compliance requirements critical for executing the Comprehensive Maintenance Contract as outlined in the tender specifications.
Interested bidders should complete the registration on the designated government procurement platform as per the submission guidelines in the tender documents. They must ensure that all necessary documentation including the Earnest Money Deposit (EMD) and compliance certificates are attached to their application to validate their participation in the bidding process.
Bidders must submit their proposals in the electronic format specified in the tender documentation. Typically, acceptable document formats include PDF and Excel files for financial submissions. Adhering to these formats is vital to ensure proper evaluation and compliance with the submission guidelines.
Successful bidders must provide a Performance Security following the award of the contract, which typically amounts to a percentage of the contract value. The security serves as a guarantee for the completion of the contract terms. Details regarding the specific percentage and conditions for the performance security will be outlined in the contract terms following selection.
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