Department of Space Tender by Indian Space Research Organization (GEM/2025/B/6103627)
Online UPS (V2)
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Tender Description for GEM/2025/B/6103627
Tender Title: Supply of Online UPS (V2)
Reference Number: GEM/2025/B/6103627
Issuing Authority/Department: Department of Space
The Department of Space has issued a tender for the supply of Online UPS (V2) systems. This is an important initiative aimed at enhancing the infrastructure within the sector, ensuring that critical systems remain operational with a dependable power supply. The Department seeks to procure a total of two (2) Online UPS systems to meet its operational requirements.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality Online UPS (V2) units that can sustain critical loads during power outages, voltage fluctuations, or other power disruptions. The successful bidder will be responsible for supplying the UPS systems that meet rigorous performance standards, quality assurance, and compliance with technical specifications outlined in the detailed documentation.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements. They should be registered entities that operate in compliance with statutory regulations. All bidders should demonstrate prior experience in providing similar UPS systems or solutions, ensuring that they can meet the Department’s performance expectations.
Technical Requirements
Bidders are required to submit their proposals complying with the technical specifications set forth in the tender documents. These specifications include, but are not limited to, voltage and power capacity, efficiency ratings, battery backup duration, and compliance with national standards. The proposals should include comprehensive technical documentation and certifications that affirm the specifications of the offered systems.
Financial Requirements
Bidders must provide a clear financial proposal as part of their bid. This will include pricing details for the Online UPS systems and any additional costs associated with installation, delivery, and after-sales service. It is essential that the financial proposal is transparent, allowing for straightforward evaluation during the selection process.
Document Submission Details
All proposals must be submitted through the designated online portal, ensuring that all required documents are included. Bidders should ensure that their submissions are complete and formatted as per the guidelines laid out in the tender documentation. Incomplete submissions may lead to disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) can benefit from exemptions and advantages highlighted in the tender. The Department of Space encourages participation from MSEs and startups, promoting local businesses to contribute to capacity development in the sector.
Evaluation Process
The evaluation process includes both technical and financial assessments. Proposals will be rated based on quality, adherence to specifications, pricing, warranty conditions, and delivery schedules. Shortlisted vendors will be contacted for further discussions.
Delivery Locations
Successful bidders will deliver the Online UPS systems to the Department of Space facilities, as specified in the final agreement. The delivery timeline will be confirmed during the contract finalization phase.
Contact Information
While you prepare your submission, please refer to the tender documents for any inquiries or further clarification needed. Contact details may be provided within the tender documentation, facilitating direct communication with the relevant department representatives.
By participating in this tender, suppliers can contribute to enhancing the operational capabilities of the Department of Space. The acquisition of these Online UPS systems is crucial for ensuring seamless power supply and operational efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under statutory regulations. Bidders must demonstrate relevant experience in providing Online UPS systems or solutions, alongside necessary technical certifications. Prospective suppliers must ensure they have the capacity to meet the performance and compliance standards defined in the tender documents.
Bidders must provide relevant certificates that attest to their compliance with technical specifications, quality standards, and safety regulations. These may include ISO certifications, product safety certifications, and any other official documents that verify the quality and reliability of the proposed Online UPS systems.
The registration process involves creating an account on the designated e-procurement portal. Bidders should ensure they submit complete documentation along with their registration to participate in tender activities. Follow the guidelines provided in the tender documentation for step-by-step instructions to complete the registration.
Payment terms for the supply of Online UPS (V2) will typically be discussed post-selection and will be clearly defined in the awarded contract. Bidders must propose their terms along with their financial proposal, including any advance payments, milestone payments, or full payment upon delivery.
Yes, the Department of Space has special provisions designed to encourage participation from MSEs. These include relaxed eligibility criteria, possible financial incentives, and support mechanisms aimed at facilitating greater involvement in the procurement process, in alignment with ‘Make in India’ policies.
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