Department of space Tenders (GEM/2025/B/6111355)
Custom Bid for Services - Providing Catering Service
Tender Timeline
Tender Title: Providing Catering Service
Reference Number: GEM/2025/B/6111355
Issuing Authority/Department: Department of Space
The "Providing Catering Service" tender, referenced as GEM/2025/B/6111355, aims to procure catering services to support the operational needs of the Department of Space. The scope encompasses delivering high-quality catering services for various events, meetings, and daily operational meals, ensuring compliance with safety and quality standards.
Scope of Work and Objectives
The core objective of this tender is to enhance the operational efficiency of the Department of Space through reliable and professional catering services. This includes catering for meetings, workshops, and other events, focusing on delivering nutritious meals that meet varying dietary preferences and restrictions.
Eligibility Criteria
To qualify for this tender, prospective bidders must meet specific eligibility criteria, including but not limited to:
- Being a legally registered entity with relevant experience in catering services.
- Providing proof of financial stability and past performance in similar projects.
- Compliance with health and safety regulations governing food service.
Technical Requirements
Bidders are expected to demonstrate their capability by providing details about:
- Equipment and facilities available for food preparation and storage.
- Staff qualifications and training programs in food safety and hygiene.
- Comprehensive menus that accommodate dietary restrictions.
Financial Requirements
Bidders must submit a detailed financial proposal, which could include:
- Pricing for various catering options.
- Breakdown of costs including service charges, food items, and any additional fees.
- Information regarding the Earnest Money Deposit (EMD), if applicable.
Document Submission Details
All necessary documents related to the tender must be submitted electronically through the designated portal. Bidders should ensure that all documentation is complete and compliant with tender submission guidelines to avoid disqualification.
Special Provisions
The tender is inclusive of benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from local service providers. This local content initiative aims to boost regional economies and ensure that smaller entities have equal opportunities in securing contracts.
Evaluation Process
The evaluation of submitted tenders will follow a structured process based on predefined criteria, including price competitiveness, technical expertise, and previous performance records. Transparency in the evaluation process will be prioritized to ensure fairness.
Delivery Locations
Services will primarily be required at various locations determined by the Department of Space, hence bidders should be prepared to cater to multiple venues as needed.
Contact Information
For any inquiries related to the tender, potential bidders may reach out to the Department of Space through official communication channels provided in the tender documentation. It is crucial for bidders to ensure all queries are addressed before the submission deadline.
Leveraging on the strengths and experiences in the catering domain is essential to successfully participate in this tender. Bidders are encouraged to prepare their proposals meticulously, focusing on compliance with the stated requirements to ensure a favorable consideration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that can demonstrate previous experience in providing catering services. Applicants must also provide documentation confirming compliance with health and safety regulations, alongside evidence of sufficient financial stability to undertake the project. It is crucial for bidders to submit all necessary certifications and documents within the specified timeframe.
For participating in this catering service tender, bidders must possess relevant certificates that demonstrate compliance with health and safety standards, such as Food Safety Management System (FSMS) certification. Additionally, any local business licenses and necessary registration documents should be provided to affirm your eligibility in executing catering services.
The registration process involves creating an account on the online tendering portal and submitting required documents, including company registration details and compliance certificates. Bidders must ensure they complete the registration well in advance of submitting their proposal to ensure all documentation is in order.
Bidders are encouraged to submit all tender-related documents in universally accepted document formats such as PDF, DOCX, or XLSX. Submissions must be clear, legible, and well-organized to facilitate efficient evaluation by the tendering committee.
This tender includes specific provisions for MSEs, allowing them to compete on a more level playing field. These benefits may include preferential evaluation in certain criteria, simplified documentation requirements, and potential exemption from the Earnest Money Deposit (EMD), promoting greater participation from smaller businesses in government contracts.
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