Tender Title: DRY RATION

Tender Reference Number: GEM/2025/B/6135071

This tender is issued by the Department of Sports, under the Ministry of Youth Affairs and Sports. The objective of this tender is to procure a variety of dry rations, which include a comprehensive assortment of spices and food ingredients such as Byadagi Chilli Whole, Kashmiri Chilli Whole, Badam Powder, Chilli Powder, Kashmiri Chilli Powder, Dhaniya Powder, Turmeric Powder, Jeera Powder, Black Pepper Whole, and White Pepper Whole among others. The total quantity required is approximately 135,503 units, reflecting the department's commitment to providing quality nutrition.

Scope of Work and Objectives

The scope of work involves the supply and timely delivery of the specified dry rations. The objectives include ensuring high quality, consistency in supply, adherence to stipulated standards, and maintaining competitive pricing throughout the delivery period. The Department of Sports emphasizes the importance of these ingredients in supporting various initiatives related to health and nutrition.

Eligibility Criteria

Potential bidders must meet specific eligibility criteria to participate in this tender. This includes:

• Being a registered business entity with relevant registrations in accordance with applicable laws.
• Capacity to handle large supply contracts and meet the stipulated quality standards.
• Prior experience in supplying similar products or services to governmental or large organizational mandates.

Technical Requirements

Bidders must comply with the following technical requirements:

• Products should meet recognized quality standards for food safety and certifications.
• Adequate storage and transportation facilities for maintaining the freshness and quality of the dry rations.
• A detailed quality assurance plan to address oversight during procurement and delivery phases.

Financial Requirements

Financial stability will be assessed based on:

• Submission of audited financial statements for the last three years.
• A bid deposit in the form of an Earnest Money Deposit (EMD) which provides security for the commitment to fulfill contract terms.
• Pricing should be competitive, with clear breakdowns of costs associated with each item.

Document Submission Details

All required documents must be submitted electronically through the designated government procurement portal. Documentation should include:

• Company registration certificates.
• EMD payment receipts.
• Technical specifications and compliance declarations.
• Financial proposal and price quotations.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions will facilitate their involvement in the tender process, aligning with the government's initiatives to promote local businesses and innovation. Benefits may include reduced processing fees and simplified bidding procedures.

Evaluation Process

The evaluation of bids will be based on:

• Compliance with eligibility and technical requirements.
• Financial proposal comparing pricing to ensure value for money.
• Quality assurance measures and delivery timelines as part of the overall proposal.

Delivery Locations

Successful bidders are required to deliver the dry rations to locations specified by the Department of Sports, ensuring that distribution aligns with project timelines.

Contact Information

For any inquiries related to the tender, potential bidders can refer to the official contact channels as listed in the government procurement portal. It is important to direct questions only pertaining to the tender submitted within the timeframes established.

This tender presents an excellent opportunity for companies to engage with government specifications while contributing to national nutrition efforts.