Housekeeping Materials - Department of Sports
Hockey Brush,M Fold Paper,Tissue Box,Colin,Phynal,Lizol,Urinal Jali,Room Freshner,Urinal Cube,Hit b
Tender Timeline
Tender Title: Housekeeping Materials
Tender Reference Number: 1fe8327e8
Issuing Authority: Department of Sports, Ministry of Youth Affairs and Sports
The Housekeeping Materials tender is strategically issued by the Department of Sports under the Ministry of Youth Affairs and Sports. This tender aims to procure a comprehensive range of essential housekeeping materials, ensuring cleanliness and hygiene across various sports facilities. The successful bidder will be responsible for providing quality products as specified, encompassing various categories such as Hockey Brush, M Fold Paper, Tissue Box, Colin, Phynal, Lizol, Urinal Jali, Room Freshner, Urinal Cube, Hit Black, Duster White, Pocha Mop, Toilet Roll Paper, Hard Broom, Bas Hard Broom, Dettol Hand Wash, Fena Surf, Dust Pan, Garbage Bag, Polythene Bag, Scotch Brite, Wiper Big Size, Wiper Small Size, Room Freshener Machine Refill, Dust Control, Dustbin Big Size, Dustbin Small Size, Bucket, and Sticks for Broom.
Scope of Work and Objectives
The key objectives of this tender include:
- Sourcing high-quality housekeeping materials that meet operational needs.
- Ensuring timely delivery and availability of specified products.
- Upholding hygiene standards in all sports facilities.
Eligibility Criteria
To be eligible for submitting bids, the interested parties must:
- Be a registered entity with valid operational licenses.
- Demonstrate prior experience in supplying similar products.
- Meet any additional criteria specified under government procurement regulations.
Technical Requirements
Bidders are required to provide products conforming to established quality standards. All items must adhere to industry specifications, ensuring durability and effectiveness in various environments.
Financial Requirements
All bidders should present a transparent pricing structure. This should include:
- Competitive pricing of items listed in the tender.
- Compliance with payment terms, as specified in the tender documentation.
Document Submission Details
Bidders are required to submit their bids electronically through the designated portal. Required documents include:
- Proof of eligibility.
- Technical specifications of products.
- Pricing quotations in the required format.
Special Provisions
In alignment with government initiatives, provisions are made to encourage Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive benefits such as:
- Price preferences.
- Relaxed eligibility conditions.
Evaluation Process
The submitted bids will undergo a thorough evaluation process, which consists of:
- Assessment of technical specifications and compliance with quality standards.
- Price evaluation considering overall cost-effectiveness.
- Selection based on the combination of quality and affordability.
Delivery Locations
The materials must be delivered to specified locations as outlined in the bid documentation, ensuring adherence to the delivery schedule stipulated within the tender.
Contact Information
For any inquiries related to the tender, interested bidders should refer to the official contact point, detailed in the submitted documentation for clarity and further assistance.
Tender BOQ Items
29 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid operational licenses, and having a proven track record in supplying similar products. Bidders must demonstrate compliance with industry standards and regulations as part of the submission process to ensure a fair evaluation.
Bidders must provide various required certificates, including proof of registration, compliance with quality standards, and any specific product certifications as mandated by the Department of Sports. These documents should accompany the bid to validate the bidder’s qualifications and adherence to the tender specifications.
To participate in this tender, interested bidders need to complete the registration process on the official government tender portal. This involves providing necessary business details, uploading relevant documents, and adhering to any preliminary conditions laid out in the tender notice.
Accepted document formats usually include PDF, Word files, and any standard spreadsheet formats for pricing and quotation submissions. Bidders are encouraged to refer to the detailed tender guidelines for specified formatting requirements and ensure all documents are clear and legible.
Bidders should anticipate various payment terms, which typically include milestone payments based on delivery benchmarks or full payment upon successful delivery and acceptance of the products. Specific terms will be outlined in the tender documentation, requiring bidders to adhere to these conditions to facilitate smooth transactions.
MSEs and startups are afforded specific benefits under this tender, including preferential pricing, relaxed eligibility conditions, and opportunities for increased participation in government projects. This is part of the government’s initiative to encourage local procurement and bolster the economy, ensuring these enterprises have a competitive edge in the bidding process.
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