Tender Title: Procurement of Dry Ration Items

Tender Reference Number: 4b59037d

Issuing Authority/Department: Department of Sports, Ministry of Youth Affairs and Sports

The Procurement of Dry Ration Items is a strategic tender initiative aimed at enhancing the availability of essential dry food items to support various sports initiatives and related activities. The primary objective of this tender is to procure a total quantity of 98,026 units of diverse dry ration items which include, but are not limited to, Ajwain, Ajjinomoto MSG, Almonds, Aluminium Foil, Amchur Powder, Anjeer, and various other food products listed in the detailed category. The selected supplier will be responsible for the timely supply and delivery of these products as per the requirements of the Ministry.

Scope of Work and Objectives

The successful bidder will be expected to deliver dry ration items on an as-required basis, ensuring compliance with the quality standards specified in the tender documentation. The main focus will be to maintain a continuous supply chain while adhering to the agreed-upon timelines. The scope includes but is not limited to:

• Providing a wide range of dry food items listed in the tender documents.
• Ensuring top-quality and hygienic packaging of all items.
• Flexibility in supply during peak demand periods.
• Reporting and communication concerning supply chain status and delivery schedules.

Eligibility Criteria

To qualify for participation, the bidders must meet the following eligibility requirements:

• Possession of a valid business registration certificate.
• Capability to supply large quantities of dry food items as specified.
• Compliance with all local food safety regulations.
• Previous experience in supplying similar products to government or private institutions would be advantageous.

Technical Requirements

The bidders will need to demonstrate compliance with specific technical standards related to food safety and quality. This includes:

• Certification from relevant food safety authorities.
• Documentation for quality assurance processes throughout the supply chain.
• Proven track record of managing similar procurement contracts effectively.

Financial Requirements

While detailed financial data may differ, the bidders must be prepared to present:

• Recent financial statements to demonstrate business stability and capacity to fulfill the contract.
• A competitive pricing model fitting within the budget outlined for the tender.

Document Submission Details

All proposals must be submitted electronically through the designated procurement platform. Bidders are required to include the following in their submissions:

• Completed tender response forms.
• Proof of eligibility and technical certifications.
• Detailed pricing proposal aligned with tender specifications.

Special Provisions

This tender will include provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage participation from diverse suppliers. Startups are also strongly encouraged to apply, especially those who comply with local manufacturing policies.

Evaluation Process

The evaluation of bids will be conducted based on a structured assessment to ensure transparency. Key evaluation criteria will include:

• Compliance with technical specifications.
• Financial viability and proposed pricing.
• Previous experience and performance history.

Delivery Locations

The delivery of goods will be expected to cover identified locations as specified in the tender documentation, ensuring a seamless supply chain for all relevant sports initiatives.

Contact Information

For any queries or further details, participants may refer to the official contact points provided through the procurement platform associated with this tender.